Personal Assistant Emergency Department

NHS Ayrshire & Arran; Saskatoon; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading healthcare system is seeking an experienced administrative professional to support management in various tasks such as meeting preparation and diary management. Candidates should possess a recognized qualification in Administration and relevant experience as a Personal Assistant or Secretary. Excellent communication and organizational skills are essential. This role provides an opportunity to work in a dynamic healthcare environment.

Qualifications

• Recognised qualification in Administration required.
• Experience as a Personal Assistant or Secretary needed.
• Must have excellent communication and organizational skills.

Responsibilities

• Prepare papers for monthly management meetings.
• Take minutes during meetings.
• Manage email and diaries.
• SSTS Input tasks.
• Perform any other duties as outlined in the job description.

Skills

Communication skills

Organizational skills

Advanced typing skills

Education

HNC in Secretarial Studies

SVQ in Administration Level III

Job description

Overview

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Applications are invited from suitably qualified individuals to provide a professional and comprehensive administrative and secretarial service to the General Manager, Clinical Service Manager, Clinical Director & Lead Nurse for Emergency & Acute Medicine. Duties will include preparing papers for monthly management meetings, taking minutes, email & diary management, SSTS Input, and any other duties as outlined in the job description.

Applicants should possess a recognised qualification in Administration equivalent to HNC in Secretarial Studies / Business Administration or SVQ in Administration at Level III and have significant relevant practical experience as a Personal Assistant or Secretary, preferably in a health care environment. You should possess excellent communication and organisational skills and possess advanced typing skills.

Responsibilities

• Prepare papers for monthly management meetings
• Take minutes
• Email & diary management
• SSTS Input
• Undertake any other duties as outlined in the job description

Qualifications

• Recognised qualification in Administration equivalent to HNC in Secretarial Studies / Business Administration or SVQ in Administration at Level III
• Significant relevant practical experience as a Personal Assistant or Secretary, preferably in a health care environment
• Excellent communication and organisational skills
• Advanced typing skills

Other information

• Informal contact: Gillian Reynolds - [e-mail]
• Details on application process: Information for candidates. This post may close early to the volume of response. Please submit your application form as soon as possible.
• Due to the volume of applications, shortlisting feedback will not be provided.
• Inclusion: NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion and are proud of the diverse workforce.
• Armed Forces Covenant: NHSGGC is a Forces Friendly Employer and supports applications from the Armed Forces Community.
• AI policy: Candidates should provide original responses; use of AI or other third-party assistance to generate, draft, or significantly modify responses is discouraged. By submitting your application, you confirm that all answers are your own work.
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