Parts Coordinator

Seaboard Transport Group; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading transportation company in Ontario is looking for a Parts Coordinator to manage inventory procurement and distribution. Key responsibilities include purchasing parts, processing warranty claims, and maintaining records in software. Candidates should have strong communication skills, organizational abilities, and a high school diploma with additional education preferred. This is an on-site position based in North York, offering a chance to work in a collaborative environment focused on safety and efficiency.

Qualifications

• Minimum high school diploma with post-secondary education graduation in a related discipline.
• Strong computer skills.
• Proven ability to deal productively with internal customers.

Responsibilities

• Purchasing inventory from Preferred Suppliers.
• Processing warranty claims.
• Issuing purchase orders and maintaining inventory records.

Skills

Strong communication skills

Strong organizational skills

Ability to multi-task

Strong computer skills

Education

High school diploma with post-secondary education in a related discipline

Tools

Maintenance software

Job description

Overview

Founded over 55 years ago, the Seaboard Transport Group is a privately held organization comprised of numerous transport brands across Canada and the United States. Seaboard is a recognized leader in the Bulk Truckload Industry and the recipient of numerous awards for Customer Service, Safety and Innovation. S eaboard has grown by providing excellent service to clients in both the petroleum and chemical industries.

Seaboard uses continuous improvement ideologies and industry-leading in-truck technology to ensure we consistently deliver reliable and sustainable service. It is our commitment to transportation excellence that has fueled our growth to become one of North America’s largest leading bulk carrier.

As a family-owned business the members of Seaboard work together as a unit filled with transportation enthusiasts on the road, on the ground and in the office. Join us today as we are currently hiring a Parts Coordinator based in North York, ON.

Position Overview

The Parts Coordinator plays a key role in ensuring the timely procurement, control, and distribution of parts and inventory to maintenance facilities across Central Canada. This position is responsible for purchasing inventory from preferred suppliers, processing warranty claims, issuing purchase orders, receiving and storing parts, and maintaining accurate records in the TMT software system.

The successful candidate will ensure all inventory movements are properly tracked and accounted for, support internal teams by providing timely updates on part availability, and research and source non-contracted parts as needed. This role requires strong organizational and communication skills, the ability to manage multiple priorities, and a commitment to company safety standards and procedures.

Primary responsibilities

• Purchasing inventory from Preferred Suppliers
• Processing warranty claims
• Issuing of purchase orders, receiving, storing and entering into TMT software
• Ensuring all inventories removed from storage areas are accounted for on work orders
• Ensuring inventory storage process is current within defined processes
• Researching, costing and delivery of non-contracted parts
• Responsible of parts inventory control and replenishment; including : ordering new parts and distributing parts to maintenance facilities across Central Canada
• Update data in the maintenance information systems
• Informing internal customers of parts status, including delays
• Answer phone calls, providing price quotes and other information
• Set up orders for daily shipment, delivery, or pick up
• Participate in all training programs that are made available
• Must follow all company safety policies and procedures, and immediately report any and all accidents to a manager or supervisor
• Other duties as required

Desired skill set

• Minimum high school diploma, with post-secondary education graduation in a related discipline
• Strong computer skills
• Previous experience with maintenance software an asset
• Proven ability to deal productively with internal customers
• Strong communication skills, both oral and written.
• Ability to multi-task and prioritize
• Strong organizational skills and record keeping
• Ability to work effectively with all levels of the organization