Part TIme Office Administrator - Fort McMurray

Overlandwest; Fort McMurray; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading expedited freight company in Fort McMurray is seeking an energetic Office Administrator to manage document digitization, coordinate communications, and maintain organization in a fast-paced environment. The successful candidate will possess excellent communication skills and attention to detail. Compensation starts at $24.00 hourly with benefits after probation.

Benefits

Hourly wage of $24.00

Eligibility for overtime

Comprehensive benefits package including pension plan

Qualifications

• Professional attitude in all interactions while on shift.
• Strict attention to detail.
• Excellent communication skills.
• Transportation experience preferred but not required.
• Proficiency with Microsoft Office 365 and Outlook.
• Reliable transportation.

Responsibilities

• Answer phones and inquiries, contact customers to schedule appointments.
• Scan and digitize shipping and delivery documents.
• Coordinate with drivers, dispatchers, and departments for clarity.

Skills

Attention to detail

Excellent communication skills

Proficiency with Microsoft Office 365

Professional attitude

Ability to maintain order

Job description

Overland West Freight Lines Ltd. is a leading expedited over-the-road carrier with a network of service centers across British Columbia, Alberta, the Yukon and Northwest Territories. We are always looking for people to join our team in a dynamic and fast-paced environment.

If you are an energetic and enthusiastic Office Administrator, you have what it takes to join our team!

Job Description

Answer phones and inquiries, contact customers to schedule appointments, and use in-house computer software to track shipments and enter status updates. Perform photocopying, scanning, sorting and filing of documents based on various parameters. Maintain reports and track missing and damaged shipments.

Work Schedule

Tuesday & Wednesday 05:00-15:00, with possible Thursdays.

Location

2-180 Royer Way, Fort McMurray AB T8V 7P5

Responsibilities

• Scanning and Digitizing Documents
  • Scan shipping and delivery documents (bills of lading, delivery receipts, shipping manifests, etc.) into the company’s digital system.
  • Verify scan quality and ensure clarity, legibility, and correct orientation.
  • Convert physical documents to digital formats (e.g., PDFs) as required.
• Data Entry and Document Management
  • Enter key details from documents into the internal database or Transportation Management System (TMS).
  • Maintain digital filing systems and organize scanned files for easy retrieval.
  • Track and update shipment statuses (delivery confirmations, status changes, etc.).
• Quality Control
  • Ensure accuracy by checking scanned documents against originals and addressing errors.
  • Troubleshoot scanning issues (e.g., jammed paper, equipment problems).
• Communication and Coordination
  • Coordinate with drivers, dispatchers, and other departments to clarify discrepancies or missing information.
• Document Retrieval and Distribution
  • Retrieve digital files as requested and email scanned documents or reports to appropriate parties.
• Managing Paperwork Backlog
  • Sort and prioritize incoming documents and manage backlog for digitization.
• Compliance
  • Ensure scanning and data entry processes comply with industry regulations, including transportation and safety regulations.
• Report Generation
  • Generate daily, weekly, or monthly reports related to scanned documents, system errors, or inventory of processed paperwork.
• End-of-Day Tasks
  • Close out the day by ensuring documents are scanned, saved, and filed, and hand off work to the next shift as needed.

What the successful candidate will bring

• Professional attitude in all interactions while on shift
• Strict attention to detail
• Excellent communication skills
• Transportation experience preferred but not required
• Proficiency with Microsoft Office 365 and Outlook
• Ability to maintain order in a fast-paced team environment
• Available to work full-time hours with some overtime
• Reliable transportation

Compensation & Benefits

• Hourly wage to start: $24.00
• This position is eligible for overtime for hours over 8 per day or 40 per week.
• Comprehensive benefits package including pension plan after probationary period

To apply

Please email your resume to [e-mail] with the email title “Office Administrator - Fort McMurray”. Note: successful candidate will be subject to reference and/or criminal background checks prior to employment.

Only qualified candidates already living in Fort McMurray, AB, and surrounding areas, are invited to submit a resume for consideration.

Equal Opportunity

Overland West Freight Lines Ltd. is committed to employment equity and encourages qualified members of designated groups to apply.