Operations Staff Assistant III

Benjamin Moore; Whitby; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading paint company in Whitby is seeking an Operations Staff Assistant III to provide administrative support across all departments. Responsibilities include maintaining payroll data, assisting in recruitment, and managing office operations. The ideal candidate has strong organizational and communication skills coupled with 2+ years of administrative experience. This role offers a competitive benefits package and a positive workplace environment.

Benefits

Medical/Dental/Vision

401(k) match

3 weeks vacation plus 7 paid holidays

Tuition reimbursement

Employer-paid life insurance

Qualifications

• 2+ years of administrative experience required.
• Strong communications skills, both verbally and in writing.
• Ability to work in a fast-paced environment.

Responsibilities

• Maintain payroll information and submit accurate hours.
• Coordinate temporary workforce and track hours.
• Administer monthly OT and temp labor reports.

Skills

Administrative support

Payroll administration

Communication skills

Time management

Organizational skills

Education

High School diploma or GED

Associate's degree in business

Tools

Microsoft Office

SAP

ADP

Job description

Overview

At Benjamin Moore, our success is attributable to the employees who dedicate their time and talents to the brand and exemplify our core values of openness, integrity, community, excellence, and safety. Benjamin Moore employees enjoy a competitive benefits package, career development options, business resource groups, and opportunities to connect with colleagues. We facilitate growth, development, and purpose for all through an inclusive and engaging workplace. Join us and be part of a brand that inspires creativity, innovation, and passion while supporting locally owned stores in 65 countries. The Operations Staff Assistant III acts as support to all departments to effectively service Benjamin Moore\'s internal and external customers. Main duties include maintaining a professional demeanor, communications and interpersonal skills to oversee the facility main office area, supporting the facility management team as needed. Responsibilities include overseeing all office administration, facility time and attendance, coordinating with payroll, recruitment, HR, and benefits, maintaining P-files, coordinating temporary workforce, supporting EHSS administration, accounts payable, and producing weekly/monthly reports for the Facility Manager.

Responsibilities

Internal Administrative Support:

• Maintain, support and partner with department managers to enter/track payroll information and submit accurate payroll hours.
• Be a point of contact to guide and answer questions for employees regarding payroll, wellness, and corporate benefits.
• Work with payroll, benefits and HR to update PTO and medical leaves, balances in time and attendance. Scan medical notes as applicable.
• Support facility management to monitor absenteeism information, enter data into time and attendance, and ensure data accuracy. Coordinate wage and hour attendance occurrences and points with plant management and verify call-out sheets are completed and filed.
• Partner with facility management to coordinate temporary workforce, track hours, submit hours to the temp agency, and provide management with cost information and total hours.
• Administer monthly OT and temp labor reports as requested by facility management.
• Maintain on-site personal and medical files in compliance with confidentiality; at year-end, ship P-files and medical files for termed employees to corporate HR for storage.
• Assist recruitment, hiring managers and leaders to coordinate hire dates, send welcome emails, conduct HR pre-employment onboarding for full-time and temporary hires, and maintain employee schedules in time and attendance.
• Assign EE badges/timecards for all employees, temps, contractors and visitors.
• Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities onsite as needed.
• Assist Facility Managers and HR with various administrative tasks and maintain engagement calendars for facility celebrations and employee onsite events.

General Office Support:

• Greet onsite visitors and contractors and maintain visitor logs.
• Handle basic office duties, answer telephone inquiries, manage mail, and ship packages.
• Process and submit invoices.
• Prepare reports as needed and coordinate plant meetings/activities.
• Ensure efficiency of office equipment and maintain supplies.
• Actively participate in and apply knowledge from Benjamin Moore\'s Health and Safety programs.
• Other duties as needed.

Qualifications

• High School diploma or GED required; Associate\'s degree in business preferred.
• 2+ years of administrative experience required, including payroll administration, HR support, and inventory control a plus.
• HR administrative assistant experience a plus.
• Strong computer skills including Microsoft Office.
• SAP experience preferred.
• ADP experience preferred.
• Strong communications skills, both verbally and in writing.
• Solid time management, organizational and interpersonal skills.
• High level of professionalism and confidentiality.
• Ability to work in a fast-paced environment and handle multiple assignments simultaneously.

Compensation & Benefits

At Benjamin Moore, our brand represents excellence, and we strive to provide a comprehensive total rewards package. In addition to a competitive base salary, every exempt and non-exempt role is eligible for a performance-based annual raise and bonus in recognition of efforts contributing to the organization\'s success. Salary offers are based on skills, qualifications, experience, location, and other factors. We also provide a full range of benefits to support employees physically, financially, and emotionally.

• Medical/Dental/Vision
• 401(k) match
• PTO starting at 3 weeks of vacation plus 7 paid holidays and 5 personal days
• Employer-paid life insurance
• Tuition reimbursement

You can view the complete benefits package at the company careers page.

Engagement, Inclusion + Social Impact

Benjamin Moore celebrates difference and remains committed to cultivating an environment where all can thrive. Our Social Impact initiatives, including partnerships, in-kind donations, and volunteerism, amplify our ability to positively impact stakeholders. We strive for inclusion and belonging as essential to our continued success.

Student Loan Repayment Assistance Program

Benjamin Moore provides a Student Loan Repayment Assistance Program to support eligible active employees who graduated from an accredited post-secondary institution. The program aims to reduce student loan debt and complies with the applicable tax rules.

EOE

Benjamin Moore is an equal-opportunity employer committed to a culture of inclusion and belonging. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis protected by law. Employment decisions are based on qualifications, merit, and business needs.