office manager - non-profit organization

LAGOINHA TORONTO CHURCH; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A community-focused organization in Toronto is seeking an experienced administrative coordinator to oversee operations, manage a team, and plan budgets. The ideal candidate will have at least 5 years of experience in administrative roles, possess strong communication skills, and be proficient in various software tools like MS Office. This position is full-time and requires attention to detail and organizational skills.

Qualifications

• 5 years or more of experience in administrative services.
• Excellent communication skills in oral and written forms.
• Ability to manage and train staff effectively.

Responsibilities

• Coordinate and evaluate administrative services.
• Direct and advise staff in providing various services.
• Plan and control budgets for projects and contracts.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Values and ethics

Education

College / CEGEP

Tools

MS Office

MS Outlook

MS Project

Quick Books

MS Excel

MS Word

MS PowerPoint

MS Access

Google Drive

Social Media

Database

Audio-visual or videography

Electronic mail

Job description

Job details

• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week
• Education : College / CEGEP
• Experience : 5 years or more

Work setting

• Associations and non profit organizations

Tasks

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing a single administrative service
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Assist in the planning and execution of financial statement audits

Computer and technology knowledge

• MS Office
• MS Outlook
• Information technology
• MS Project
• Quick Books
• Social Media
• Audio-visual or videography
• Database
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Electronic mail

Area of work experience

• Marketing

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Accurate
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Values and ethics

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?