Office Manager

Miles Employment Group; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading healthcare clinic in Vancouver seeks an Office Manager to oversee operations and ensure quality patient care. Ideal candidates will have a background in healthcare management, strong leadership skills, and the ability to create a positive workplace culture. This position offers competitive salary and benefits, fostering professional growth.

Benefits

Health and dental insurance

Retirement plan

Paid time off

Professional development opportunities

Accessible West side Vancouver location

Qualifications

• Four years of experience in healthcare management required.
• Strong knowledge of healthcare regulations and standards.
• Proficiency in third-party billing and insurer processes.

Responsibilities

• Oversee daily operations of the healthcare clinic.
• Manage and supervise administrative staff including hiring and training.
• Ensure compliance with healthcare regulations.

Skills

Leadership

Organizational Skills

Problem Solving

Interpersonal Skills

Communication

Education

Bachelor's degree in Healthcare Administration or Business Administration

Tools

Clinicmaster

MS Office Suite

Job description

Office Manager - Healthcare

Miles HR’s Healthcare client is committed to providing exceptional healthcare services to Vancouver’s community. This thriving clinic offers a range of medical services delivered by a team of dedicated professionals. The ideal candidate is a highly motivated and experienced Healthcare Clinic Manager who has a collaborative leadership style, is customer centric and will ensure the efficient and effective operation of a busy multi-location clinic. The successful candidate will have a strong background in administrative healthcare management, excellent organizational skills, and the proven ability to manage, engage and lead an administrative team. The Office Manager will be responsible for ensuring the highest quality of patient care services, managing clinic administrative staff, overseeing of client files and third party payers and maintaining compliance with healthcare regulations.

Responsibilities:

• Oversee the daily operations of the healthcare clinic
• Manage and supervise administrative staff, including hiring, training and performance evaluations and scheduling
• Nurtures and maintains a pleasant work environment, ensuring elevated levels of organizational effectiveness, communication and safety
• Comprehensive working knowledge of Clinicmaster, healthcare systems, MS Office Suite
• Monitor and improve clinic processes for efficiency and effectiveness
• Plan and implement office systems, procedures, procurement, policies
• Maintain clinic facilities and equipment
• Ensures clinic protocols, processes and procedures are adhered to
• Assists Clinic Director with medical professional team schedule
• Oversee the management of client files, including third party insurers, WSBC and ICBC
• Oversees the scheduling and billing processes for all files and third party-payers, MSP, ICBC and WSBC
• Responsible for reconciliation of all client files
• Accounts Payable/Receivables, staff payroll and monthly bill reconciliation in conjunction with bookkeeper
• Cultivate relationships with vendors
• Assist with website improvement and social media campaigns
• Reporting to Clinic Director
• Other duties as required

Qualifications:

• Bachelor's degree in Healthcare Administration, Business Administration, or equivalent experience
• Four years of experience in healthcare management, preferably in a clinic setting
• Strong knowledge of healthcare regulations and standards
• Proficiency in healthcare management software, Clinicmaster, MS Office, Excel, Outlook
• Third party billing and insurer experience, WSBC, ICBC, MSP
• Excellent leadership and team management skills
• Proven ability to build a positive workplace culture
• Scheduling experience
• Strong organizational and problem-solving abilities
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Knowledge of marketing, web management and social media campaigns an asset
• Flexible and adaptable to change

Benefits:

• Competitive salary
• Health and dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Accessible West side Vancouver location
• Join this Healthcare clinic as Office Manager and make a difference in the lives of patients and community!

If you are interested in applying to the Office Manager position we welcome you to submit your resume and cover letter here today!