Office Manager

KRG Insurance; Kitchener; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Office Manager to enhance their Kitchener operations. This hands-on role involves overseeing administrative functions, ensuring the office runs smoothly, and managing multiple responsibilities. The ideal candidate will have a strong background in accounts receivable, excellent organizational skills, and the ability to foster team collaboration. With a competitive compensation package, including hybrid work flexibility and professional development opportunities, this position offers a unique chance to contribute to a thriving team environment. If you thrive in a dynamic setting and are passionate about office management, this opportunity is perfect for you.

Benefits

Hybrid work flexibility

Matching Group RRSP contributions

Two paid personal days each year

Professional membership fees

Professional development reimbursement

Free parking

Professional office space

Qualifications

• Strong experience in Accounts Receivable and vendor payments management.
• Proficiency in Microsoft Office and familiarity with office management tools.

Responsibilities

• Manage office security and staff access to systems and facilities.
• Oversee onboarding for new hires and supervise the reception team.

Skills

Accounts Receivable

Vendor Payments Management

Organizational Skills

Time Management

Communication Skills

Office Operations Management

Client Service

Team Collaboration

Independence

Education

Experience in Office Management

Accounting Support Experience

Familiarity with Office Management Software

Proficiency in Microsoft Office

Active RIBO License

Tools

Microsoft Office

Job description

Interested in a job role with the KRGinsure team?
Fill out the form below with your details and one of our representatives will reply to you within 48 hours.

Job Opportunity

At KRGinsure, we are seeking an organized and detail-oriented Office Manager to join our team in our Kitchener office. As Office Manager, you will be responsible for overseeing various administrative and operational functions to ensure the smooth running of the office. This position is hands-on and requires strong attention to detail and the ability to manage multiple responsibilities.

We offer an attractive compensation package and commission incentives. In addition to vacation, sick time, and a comprehensive group health benefits package, we also provide the following:

• Hybrid work flexibility
• Matching Group RRSP contributions
• Two paid personal days each year
• Professional membership fees (including RIBO, IBAO, and IIC)
• Professional development and educational reimbursement
• Free parking and professional office space

Key Responsibilities:

• Manage office security and staff access to systems and facilities.
• Set up and manage portal access for staff members.
• Oversee the onboarding process for new hires, including paperwork and orientation.
• Supervise and support the reception team to ensure front-office operations run smoothly.
• Assist with accounting reports and ensure accuracy in records related to accounts receivable, premium reports, and agency bill follow-ups.
• Prepare and manage commission reports for producers.
• Ensure the office is well-maintained, organized, and fully stocked with necessary supplies.
• Coordinate and organize office lunches, events, and other team activities.
• Oversee promotional and advertising materials, ensuring they align with company goals.

Skills & Experience:

• Strong experience in Accounts Receivable and managing vendor payments.
• Proven ability to manage direct bill deposits and banking tasks.
• Excellent organizational and time-management skills.
• Strong communication skills with a focus on client service and team collaboration.
• Prior experience managing office operations, including supplies, housekeeping, and maintenance.
• Ability to work independently and manage multiple priorities effectively.
• A professional and approachable demeanour, capable of managing reception and interacting with various departments.

Education & Knowledge:

• Previous experience in an office management role is preferred.
• Experience in accounting support and commission reports is an asset.
• Familiarity with office management software and tools is beneficial.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• An active RIBO license is preferred.