Office Coordinator , Full-time, Stratford General Hospital Foundation

Huron Perth Healthcare Alliance; Stratford; On-site; CAD 52,000; Full time

Job summary

A healthcare organization in Stratford is seeking a full-time Office Coordinator to provide high-level administrative support and maintain efficient office operations. The ideal candidate will have 2+ years of relevant experience, strong organizational skills, and proficiency in Microsoft Office Suite. The role comes with flexible working hours and occasional weekend responsibilities. Join our mission to enhance community health and support the hospital's vital work.

Qualifications

• Post-secondary diploma/degree or equivalent experience preferred.
• Minimum of 2 years of experience in an office coordinator or administrative position.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Maintain day-to-day operations of the Foundation office.
• Plan and coordinate special events.

Skills

Professionalism and discretion

Detail-oriented

Excellent organizational skills

Communication skills

Time management skills

Proficiency in Microsoft Office Suite

Ability to work independently

Valid Driver’s License

Education

Post-secondary diploma/degree

Tools

Microsoft Office Suite

CRM software

Job description

Overview

Posting date : September 11, 2025. POSTING # 384-25 (Non-Union). EXPIRY DATE : September 18, 2025.

STRATFORD GENERAL HOSPITAL FOUNDATION

NOTICE OF VACANCY

Join Our Team at Stratford General Hospital Foundation : Empowering Community Through Philanthropy. At the Stratford General Hospital Foundation, we are deeply committed to enhancing the health and well-being of our community. We are dedicated to ensuring that the hospital continues to provide exceptional care for everyone, both now and in the future. With the support of compassionate donors, our Foundation enables the community's investment in state-of-the-art equipment, improved facilities, and a better overall patient experience, ensuring that everyone has access to a hospital equipped to meet their healthcare needs. Our mission is not just about fundraising; it’s about fostering a culture of giving and inspiring a philanthropic journey for everyone who walks alongside us. By joining our team, you will help build a healthier community and support the vital work of our hospital. We believe in the power of collective action and are looking for a passionate individual eager to make a difference. Together, we can create a legacy of care, compassion, and progress.

Position

Position : Office Coordinator

Primary Site : Stratford

Employment type : Full-Time (M-F with occasional weekend and evening responsibilities)

Responsibilities

The Office Coordinator plays a key role in providing high-level administrative support to the executive leadership team and maintains the day-to-day operations of the Stratford General Hospital Foundation office. This position requires a proactive, highly organized individual who can juggle multiple tasks and responsibilities to ensure the office operates efficiently and effectively. The role also involves planning and coordinating special events, requiring strong project management skills, attention to detail, and the ability to work collaboratively with internal and external supporters.

Reports To : Executive Director, Foundation

Date Required : As soon as possible

Salary : 51,246 per annum

Qualifications

Education

• Post-secondary diploma / degree or equivalent experience in a related field is preferred.

Experience

• Minimum of 2 years of experience in an office coordinator / administrative position or similar role.

Competencies And Skills

• Professionalism with a high degree of discretion and maturity in handling confidential information.
• Detail-oriented with excellent analytical skills.
• Exceptional organizational and time management skills.
• Solution-driven and committed to improving efficiency.
• Excellent interpersonal, written and verbal communication skills.
• Ability to interact effectively with all levels of the organization and external partners.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM experience and related software.
• High attention to detail and accuracy; discretion and confidentiality.
• Ability to work independently, make sound decisions under pressure, and handle multiple tasks with short timelines.
• Passionate about continued learning and professional development.
• Valid Driver’s License and access to a vehicle is required.

Working Conditions

• Majority of the time in an office setting with occasional travel to offsite locations.
• Flexible working hours, including weekends / evenings when required for special events.
• Flexibility to occasionally work from home.

Note This job posting is being advertised for an existing vacancy within the organization. The status of the position is indicated to provide transparency in accordance with applicable regulations.

Equal Employment Opportunity

The Huron Perth Healthcare Alliance is an equal opportunity employer that strives to create a respectful, accessible and inclusive work environment. We encourage applications from all equity-seeking groups, including Indigenous persons, visible minorities, persons with disabilities, women, and individuals of marginalized sexual orientations and gender identities. Reasonable accommodations will be provided upon request during the application process.

Huron Perth Healthcare Alliance does not use artificial intelligence (AI) to screen, assess or select applicants at any stage of the recruitment process. All application reviews and hiring decisions are conducted by HPHA Human Resources professionals and / or the hiring managers.

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