Office Assistant

Snow Queen Winter Management; Port Coquitlam; Hybrid; CAD 40,000 - 50,000; Full time

Job summary

A winter management company in Port Coquitlam is seeking a skilled administrative assistant. The ideal candidate will have secondary school graduation and 1-2 years of relevant experience. Responsibilities include typing correspondence, processing mail, and providing customer service. The role involves hybrid work settings, requiring both office presence and remote capabilities. Candidates should have solid skills in Microsoft Office and demonstrate excellent communication and organizational abilities. Benefits include free parking and opportunities for Indigenous workers.

Benefits

Free parking available

Parking available

Qualifications

• 1 to 2 years of experience in a relevant field.
• Ability to work both in person and remotely.
• Familiarity with office equipment and supplies.

Responsibilities

• Type and proofread correspondence and forms.
• Receive and handle telephone or electronic inquiries.
• Process incoming and outgoing mail.

Skills

Adaptability

Analytical

Collaboration

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Time management

Education

Secondary (high) school graduation certificate

Tools

Microsoft Publisher

MS Word

MS Excel

MS Outlook

Database software

Data analysis software

Job description

Overview

Languages
English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Work setting

• Office
• Willing to relocate
• Service

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• Information technology
• MS Word
• Database software
• Data analysis software
• MS Excel
• MS Outlook
• MS Windows

Type of experience

• Call centre

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Reports
• Forms and records
• Statistics
• Charts, tables, graphs and diagrams
• Correspondence
• Shipping and receiving

Additional information

Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Valid driver\'s licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail

Own tools/equipment

• Computer
• Printer
• Internet access
• Office equipment and supplies

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits

Other benefits

• Free parking available
• Parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities