office assistant

Weaver Simmons; Greater Sudbury; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local law firm in Greater Sudbury seeks an Office Administrator to handle various administrative tasks including document management, client communication, and financial data processing. Candidates should have a college diploma and experience in immigration services. Skills in MS Office and strong communication capabilities are essential. The job offers health and dental benefits along with other perks.

Benefits

Dental plan

Health care plan

Vision care benefits

Registered Retirement Savings Plan (RRSP)

Deferred Profit Sharing Plan (DPSP)

Qualifications

• Experience in immigration is required.
• Ability to work 35 hours a week in a fast-paced environment.
• Previous experience in a similar role is preferred.

Responsibilities

• Type and proofread correspondence and documents.
• Receive and forward telephone or electronic enquiries.
• Conduct research and perform data entry.
• Prepare invoices and bank deposits.
• Provide general information to clients and the public.

Skills

Time management

Client focus

Excellent oral communication

Excellent written communication

Attention to detail

Fast-paced environment adaptability

Education

College, CEGEP or other non-university certificate or diploma

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

MS Windows

Electronic mail

Job description

Overview

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 7 months to less than 1 year

Work setting

• Law firm

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Conduct research
• Perform data entry
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data
• Process files and paperwork

Computer and technology knowledge

• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of work experience

• Immigration

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Time management
• Client focus
• Excellent oral communication
• Excellent written communication

Screening questions

• Are you available for the advertised start date?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Other benefits

• Deferred Profit Sharing Plan (DPSP)