Office Administrator

PNR RailWorks; Abbotsford; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading rail systems company in Canada is seeking an Office Administrator to support operations and manage payroll functions. The role involves performing general administrative tasks and liaising with key stakeholders. Minimum qualifications include grade 12 graduation and two years of experience in payroll and office administration. Successful candidates will possess strong communication and analytical skills, with a commitment to teamwork and organization.

Benefits

Health & Dental Benefits

Employee Assistance Program

Employer RRSP match

Competitive Time Off Policy

Company events

Qualifications

• Minimum 2 years experience with payroll functions.
• Minimum 2 years experience related to general office administration.
• Demonstrated ability to work independently and in a team.

Responsibilities

• Perform day-to-day accounting functions such as payroll, accounts payable, and accounts receivable.
• Complete human resources/payroll functions at the divisional level.
• Assist internal and external stakeholders with information and updates.

Skills

Payroll functions

General office administration

Use of Outlook

Use of Excel

Use of Word

Use of Access

Communication skills

Analytical skills

Education

Grade 12 graduation

Completion of an accounting program

Tools

JD Edwards

Job description

Benefits Offering

• Salary Range: $55,000 - $70,000
• Company events
• Health & Dental Benefits
• Employee Assistance Program
• Employer RRSP match
• Competitive Time Off Policy

Position Summary

The Office Administrator provides support and assistance to the Office and Operations. Responsibilities will include reviewing and forwarding payroll, working with JD Edwards, maintaining, and updating files and related systems, assist the office team with information management along with general administrative tasks.

Primary/Essential Responsibilities and Duties

• Performs day to day accounting functions such as payroll, accounts payable, accounts receivable, collections, job/labour/equipment cost coding. Liaises with operations and customers to resolve issues or questions.
• Performs required accounting functions and reporting by the required deadlines. Responsible for assisting with period end activities, answers questions, provides reports/data as required.
• Completes human resources/payroll functions at the divisional level by performing duties such as tracking recruitment, on-boarding new hires or recalled workers, setting up and managing employee/payroll files and related documentation including ROEs and employment letters, administering benefits, staff payments, garnishees, WCB, union remittances.
• Performs a variety of administrative tasks related to job/project files such as setting up jobs in JDE, maintaining related job files and documentation, ensuring appropriate cost coding for labour, equipment and other expenses, assisting with invoicing and collections.
• Assists key internal and external stakeholders such as the operations, and vendors, providing information and updates as necessary.
• Answer phones and direct company inquiries as needed.
• Perform other related administrative or project-based duties as assigned.

Required Skills and Qualifications

• Grade 12 graduation; completion of an accounting program preferred.
• Minimum 2 years experience with payroll functions.
• Minimum 2 years experience related to general office administration.
• Demonstrated ability to use Outlook, Excel, Word, Access, and JD Edwards.
• Ability to self-manage, work independently, and participate in a team environment.
• Exceptional analytical, planning, and organizational skills.
• Demonstrated ability to build relationships and work effectively in a team.
• Ability to lead self, show initiative and commitment to task.
• Strong interpersonal and communication (written and verbal) skills.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

RailWorks is North America’s leading track and transit system experts for over 100 years with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success relies on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.