office administrative assistant

KM Care Services Inc.; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A service organization in Manitoba is seeking an administrative assistant to assist with staff consultations, coordinate team communications, and perform various office tasks. The ideal candidate will have a bachelor's degree or equivalent experience and at least 1 year of relevant office experience. The position is on-site only and offers health benefits including dental and health care plans. Competitive compensation is provided along with available parking.

Benefits

Dental plan

Health care plan

Parking available

Qualifications

• Minimum 1 year of experience in an office setting.
• Proficient in email communication and office software.
• Skills in organizing and scheduling office tasks.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings, seminars, and conferences.
• Provide customer service and perform basic bookkeeping tasks.

Skills

Communication skills

Customer service

Data entry

Basic bookkeeping

Research skills

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

Adobe Photoshop

MS Office

Job description

Overview

Languages

English

Education

• Bachelor's degree
• or equivalent experience
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Office
  
  

Responsibilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Prepare and format page presentation
• Organize and schedule office work
• Locate and remove files requested
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits
• Photocopy and collate documents for distribution, mailing and filing
• File material in storage area
  
  

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive
  
  

Area of specialization

• Correspondence
• Reports and records
• Project management
  
  

Benefits

Health benefits

• Dental plan
• Health care plan
  
  

Other Benefits

• Parking available