office administrative assistant

Jaggi Accounting Services Inc.; Mississauga; On-site; CAD 35,000 - 45,000; Full time

Job summary

Une société de services comptables recherche un employé pour un poste permanent. Les responsabilités comprennent la gestion des documents, la planification des opérations quotidiennes et la communication avec les clients. Des compétences en MS Office sont requises, ainsi qu'une capacité à travailler de manière autonome dans un environnement rapide.

Benefits

Mentorat pour les nouveaux arrivants

Opportunités de réseautage pour les jeunes

Soutien pour les personnes handicapées

Qualifications

• Expérience de 7 mois à moins d'un an requise.
• Capacité à travailler de manière autonome.
• Environnement de travail rapide avec des délais serrés.

Responsibilities

• Enregistrer et préparer les procès-verbaux des réunions et conférences.
• Déterminer et établir les procédures et routines de bureau.
• Planifier, organiser et évaluer les opérations quotidiennes.

Skills

Gestion du temps

Attention aux détails

Travail d'équipe

Capacité à multitâcher

Education

Collège / CEGEP

Tools

MS Office

MS Excel

MS Word

MS PowerPoint

Job description

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 30 to 40 hours per week

Education

• College / CEGEP
• or equivalent experience

Work setting

• Finance and insurance

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Experience

• 7 months to less than 1 year

Support for persons with disabilities

• Offers mentorship, coaching and / or networking opportunities for persons with disabilities

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and / or refugees with experienced employees

Support for youths

• Offers mentorship, coaching and / or networking opportunities for youth

Support for Veterans

• Offers mentorship, coaching and / or networking opportunities for Veterans

Support for Indigenous people

• Offers mentorship and / or networking opportunities for Indigenous workers

Support for mature workers

• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees