office administrative assistant

Government of Canada; Barrie; On-site; CAD 40,000 - 55,000; Full time

Job summary

A public sector organization located in Barrie, Ontario, is seeking an individual for an administrative support role. Responsibilities include scheduling appointments, answering calls, managing correspondence, and maintaining inventory. The ideal candidate should possess strong communication skills, attention to detail, and the ability to multitask. No degree is required, but proficiency in MS Office and relevant software is essential. This position requires on-site work only.

Responsibilities

• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Type and proofread correspondence, forms and other documents.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Ability to multitask

Client focus

Reliability

Flexibility

Organized

Team player

Education

No degree, certificate or diploma

Tools

MS Excel

MS Word

MS Office

Accounting software

Electronic scheduler

Quick Books

Database software

MS Windows

Job description

Overview

Languages: English

Education

• No degree, certificate or diploma

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents

Experience and specialization

• Computer and technology knowledge: MS Excel
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Accounting software
• MS Office
• Quick Books

Technical terminology

• Business

Area of specialization

• Correspondence

Additional information

• Security and safety: Bondable

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability