Office Admin Assistant

Weldingaids Atlantic Ltd.; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional welding service provider in Dartmouth, Nova Scotia, is looking for an Office Admin Assistant. The ideal candidate will handle daily administration tasks, prepare necessary documents for meetings, and maintain communication within the office. Candidates should have at least two years of experience in a similar role, along with secondary school education. This is a full-time position offering a competitive hourly wage along with vacation pay.

Benefits

Pay rate from $31.00 to $34.00 per hour

Minimum of 32 hours per week

Paid vacation of 10 calendar days or 4% of salary

Qualifications

• Minimum of two years of experience as an office admin assistant.
• Experience with electronic correspondence and office protocols.

Responsibilities

• Maintain daily schedules and book appointments.
• Prepare documents for meetings with suppliers.
• Process memos and correspondences.

Skills

Daily administration

Strong communication

Document preparation

Education

Secondary school education

Job description

Address: 900 Windmill Road, Suite 110, Dartmouth, Nova Scotia B3B 1P7 Canada

No. of Vacancy: 1

Reporting to: Office Manager

NOC: 13110

Terms of Employment: Full Time, Permanent Position

Location of Work: Dartmouth, Nova Scotia

Job reference number: WA28

We will provide:

– Pay rate from $31.00 – $34.00 per hour
– Minimum of 32 hours per Week throughout your employment period
– Paid vacation of 10 calendar days each year or 4% of salary

Job Duties

• Daily administration including maintaining daily schedules, booking appointments, responding to emails and arranging travel itineraries as required.
• Preparing required documents for meetings with different suppliers as per the manager’s guidelines.
• Preparing, reviewing and processing memos, correspondence, presentations and documents including reports and proposals in alignment with company’s guidelines.
• Performing administrative duties like sorting and distributing electronic mails, receiving and directing telephone calls, faxes and forwarding electronic enquiries to the office staff.
• Label, file and retrieve electronic or physical documents as requested by the appropriate department.
• Record accurate data in the system, maintain other log records and prepare monthly reports for management review.
• Greet guests (vendors/customers) and direct them to contacts or service areas.
• Ensuring office administration protocols are followed by other admin team members, train new members with the office protocols and keeping records electronically.
• Arrange and co-ordinate workshops & group discussion as instructed by manager.
• Record, maintain and order stationery, office supplies etc. as needed.
• Perform other office administrative tasks as required.

Requirements

• Education: Minimum Secondary (high) school required.
• Experience: Minimum two years of experience as an office admin assistant.