Marketing Material Coordinator

Tayco; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A marketing firm in Toronto seeks a Marketing Material Coordinator to manage literature programs and fulfillment. This full-time, in-office role involves maintaining inventory, communicating with clients, and supporting the marketing team. Ideal candidates will have strong organizational skills, familiarity with MS Office, and the ability to multitask effectively. Join a dynamic team committed to quality and continuous improvement while managing promotional materials and assisting in various administrative tasks.

Qualifications

• Proficiency with MS Office applications, especially Outlook.
• Strong organizational skills with the ability to multitask and meet tight deadlines.
• High attention to detail and commitment to quality standards.

Responsibilities

• Support the Literature Program by maintaining stock levels and timely fulfillment.
• Communicate with customers about literature orders and inquiries.
• Fulfill literature orders by packing and creating shipping labels.

Skills

MS Office proficiency

Strong organizational skills

Ability to multitask

Attention to detail

Team collaboration

Job description

Position Summary

The Marketing Material Coordinator, under the direction of the Marketing Material Supervisor, is responsible for Tayco and BRC's Literature Program, including maintaining promotional materials, fulfilling literature and swag orders, and providing administrative and logistical support to the Marketing Team. This full-time, in-office role supports daily literature operations and ensures timely, accurate preparation and shipment of customer-facing materials.

Responsibilities

• Literature Program Support
• Monitor and maintain Tayco and BRC's literature programs to ensure accurate stock levels and timely fulfillment
• Communicate professionally with customers via email and telephone regarding literature orders and general inquiries
• Fulfill literature orders by picking, packing, and creating shipping labels
• Coordinate with third-party shipping companies to track packages and resolve delivery issues when required
• Maintain and utilize Tayco's Kanban system to ensure adequate inventory replenishment
• Complete monthly reporting on stock levels and assist in identifying items requiring reorder
• Work with the Marketing Material Supervisor to initiate artwork updates or changes to literature materials
• Submit reorder requests through Procurement as needed
• Collaborate with the Marketing Team to support the continuous improvement of literature processes

Swag & Promotional Material Support

• Maintain Tayco and BRC swag inventory and fulfill swag requests as they arise
• Assist with packing and shipping promotional mailouts that support marketing campaigns and dealer engagement programs

Administrative & Team Support

• Provide general administrative support to the Marketing Team as required, including organizing materials, preparing documents, or updating internal resources
• Actively participate in Social Committee activities and initiatives
• Perform other duties as assigned

Qualifications

• Proficiency with MS Office applications, especially Outlook
• Strong organizational skills with the ability to multitask and meet tight deadlines
• High attention to detail and commitment to quality standards
• Ability to work well within a team, accept direction, and respond positively to feedback
• Demonstrated ability to learn quickly and adapt to new systems and processes
• Energetic, self-motivated, and results-oriented

Competencies

Accountability: Takes personal ownership and responsibility for the quality and timeliness of work, commitments. Follows organizational guidelines, professional standards, regulations and principles. Demonstrates reliability and integrity on a daily basis.

Adaptability: Adapts and responds to changing conditions, priorities, technologies and requirements. Recognizes new information and ideas with a willingness to alter opinions and behaviours. Applies versatility, reasoning and innovativeness in the face of change. Ability to comfortably collaborate in a variety of situations and with diverse individuals.

Communication: Expresses and transmits information with consistency and clarity, using active listening techniques in order to effectively understand provided feedback, summarizes information according to the audience in order to promote engagement and increase understanding.

Working Conditions

In Office position, remote work is not available for this position. Some physical labour is required. Ability to lift a minimum of 20 lbs. Overtime as required. Manual dexterity required to use desktop computers and peripherals.