Manager, Alumni And Donor Relations Gestionnaire, Relations Avec Les Diplômés Et Les Donateurs

Universite Saint-Paul; Canada; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent educational institution is seeking a Manager, Alumni and Donor Relations to enhance connections with alumni and donors. This role involves strategizing alumni engagement programs, managing donor relations, and overseeing fundraising efforts. The ideal candidate holds a relevant university degree, has experience in alumni relations or fundraising, and is bilingual in French and English. A competitive salary and a collaborative work environment are offered.

Benefits

Competitive benefits

Professional growth opportunities

Qualifications

• 3-5 years of experience in alumni relations, fundraising, or community engagement.
• Ability to network and build lasting relationships.
• Flexibility to work evenings, weekends, and travel occasionally.

Responsibilities

• Develop alumni engagement programs through events and digital communications.
• Manage donor relationships and fundraising campaigns.
• Create communications for alumni and donors, including newsletters.

Skills

Alumni relations experience

Fundraising expertise

CRM database management

Bilingual (French and English)

Networking skills

Education

University degree in marketing, administration, communications

Tools

Raiser’s Edge

Job description

Overview

Job Title: Manager, Alumni and Donor Relations

Competition Number: Administrative Unit: Alumni and Development Office

Immediate Supervisor: Director, Philanthropic development and outreach

Job Type: Permanent, Full time (Unionized)

Work Schedule: 35 hours per week

Salary Scale: Level 9 - ( $ - $ )

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federated relationship since 1965. Bilingual and on a human scale, it has more than 1,000 students. It offers programs in Social Communication, Counselling and Psychotherapy, Canon Law, Public Ethics, Conflict Studies, Theology, Human Relations, Transformative Leadership and Spirituality, and Social Innovation. Saint Paul University offers an environment conducive to professional growth and competitive benefits.

Saint Paul University is known for its integration of learning and research with social engagement, resulting in a unique student experience. It participates in dialogue on contemporary issues and is committed to social justice.

Summary

The Manager, Alumni and Donor Relations strengthens the connection between the institution, its alumni, and its donors. Working collaboratively with internal and external teams, they develop and implement strategies to actively engage alumni while supporting the university's philanthropic goals.

Details of Responsibilities

• Alumni Engagement: Develop and implement programs that encourage alumni engagement through events, digital communications, and strategic initiatives. Plan and oversee meaningful alumni events such as reunions, conferences, panel discussions, and networking opportunities. Create tools and resources to involve alumni in institutional initiatives (career opportunities, etc.). Establish an alumni association and serve as the primary point of contact for alumni, fostering ongoing engagement with the university and supporting their contributions to strategic initiatives.
• Donor Relations: Manage a portfolio of current and prospective donors, fostering strong relationships and supporting fundraising campaigns. Develop funding proposals and coordinate donor recognition and stewardship activities.
• Digital Communication & Strategy: Develop communications for alumni and donors, including newsletters, social media content, and website updates. Create engaging content to highlight inspiring alumni and donor stories. Collaborate with marketing and communications teams to produce compelling and mission-driven content.
• Database Management: Import data from CSV or Excel files into the database, integrating information on new alumni or donors, address updates, events, and financial contributions. Generate targeted lists for specific campaigns by creating queries to segment alumni based on academic programs and geographic location or donors by category (donation amount, frequency, tenure). Identify and merge duplicate records while regularly verifying key data integrity (such as alumni status and donation amounts) to ensure accurate reporting and communication.
• Gift Processing: Oversee the recording and processing of donations in the database, issue tax receipts and thank-you letters, and manage online and recurring donations to ensure proper allocation and tracking. Reconcile donations with bank deposits, manage special funds (scholarships, projects), and provide impact reports to donors to demonstrate the use of their contributions. Conduct regular audits to ensure the accuracy of records and transparency in fundraising processes, in collaboration with the finance team.
• Institutional Collaboration: Partner with other departments (e.g., Faculties, Schools, Services, and Centers) to integrate alumni and donors into key initiatives. Recruit, train, and support alumni volunteers to represent the university at events.

Required Qualifications

• University degree in a relevant field (marketing, administration, communications, etc.).
• Three (3) to five (5) years of experience in alumni relations, fundraising, or community engagement.
• Extensive experience in CRM database management and segmentation, with strong data management skills.
• Ability to network and build lasting relationships, both in person at events and on platforms such as LinkedIn.
• Flexibility to work evenings and weekends and travel occasionally.
• Bilingualism (French and English) required.
• Assets: Experience in the postsecondary education or nonprofit sector. Familiarity with digital tools and platforms for event and alumni relationship management (e.g., Raiser’s Edge).

Application

Interested candidates are requested to submit an online application at our careers page by October 15 th , 2025 at 11:59 pm.

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

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Résumé Français

Titre du poste : Gestionnaire, Relations avec les diplômés et les donateurs

Numéro de concours : Unité administrative : Bureau des diplômés et du développement

Supérieur immédiat : Direction, Développement philanthropique et rayonnement

Horaire de travail : 35 heures par semaine

Type d'emploi : Permanent (Non-Syndiqué)

Échelle salariale : Niveau 9 ( $ - $)

Le masculin est utilisé sans discrimination et dans le seul but d’alléger le texte.

L'Université Saint-Paul (1848) est le collège fondateur de l'Université d'Ottawa, avec laquelle elle a conservé un lien de fédération depuis 1965. Bilingue et à échelle humaine, elle compte plus de 1300 étudiants ; elle offre des programmes en communications sociales, counseling et psychothérapie, droit canonique, éthique publique, études de conflits, philosophie, théologie, relations humaines, leadership transformationnel et spiritualité et innovation sociale. L'Université Saint-Paul offre un environnement de travail professionnel et des avantages sociaux compétitifs.

SOMMAIRE DES RESPONSABILITÉS Le gestionnaire, relations avec les diplômés et le développement, contribue à renforcer le lien entre l’institution, ses diplômés, et ses donateurs. En collaboration avec des équipes internes et externes, il/elle conçoit et met en œuvre des stratégies visant à engager activement les diplômés, tout en soutenant les objectifs philanthropiques de l’établissement.

Dans ce rôle, vous aurez les responsabilités suivantes :

Engagement avec les diplômés : Développer et exécuter des programmes qui encouragent l’engagement des diplômés à travers des événements, des communications numériques et des initiatives stratégiques. Créer et superviser des événements significatifs pour les diplômés, tels que des retrouvailles, des conférences, des panels et des opportunités de réseautage. Mettre en place des outils et ressources pour inclure les diplômés dans les initiatives institutionnelles (opportunités professionnelles, etc.). Bâtir une association des diplômés et agir comme point de contact principal pour les diplômés, en facilitant leur engagement continu avec l’université et en soutenant leurs contributions aux initiatives stratégiques.