Legal Assistant, Team Support

WeirFoulds LLP; Oakville; On-site; CAD 40,000 - 50,000; Full time

Job summary

A prominent law firm in Oakville is seeking a Junior Legal Assistant to support their Legal Support Services team. This role involves preparing legal documents, managing electronic filing systems, and provides an opportunity to learn under experienced legal assistants. Ideal for recent graduates with prior legal assistant experience and proficiency in relevant software, this position promises a dynamic work environment and further skill development.

Qualifications

• 1+ year of experience as a legal assistant.
• Post-secondary education in a relevant field.
• Strong knowledge of civil procedure rules.

Responsibilities

• Prepare legal documents and correspondence.
• Compile records and briefs with guidance.
• Manage electronic filing systems and client lists.

Skills

Attention to detail

Time management

Independent work

Legal terminology knowledge

Resourcefulness

Education

Legal Assistant or Legal Administration designation

Tools

iManage

MS Office 365

Kofax Power PDF / Adobe

Job description

Overview

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

Responsibilities

• Preparing and / or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter / client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents / other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required.
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite / 3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF / Adobe).
• Prior experience with CaseLines would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Eagerness to learn new technology / processes and further develop skills.

Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at [e-mail].

We thank all candidates for their interest; however, only those selected for further consideration will be contacted.