legal assistant - immigration

Phoenix Legal; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A legal firm in Calgary is seeking an administrative assistant for a full-time role to manage various office duties. Responsibilities include coordinating information flow, managing appointments, and preparing legal documents. Ideal candidates should have a college certificate, 1-2 years of relevant experience, and proficiency in MS Office tools. Strong multitasking abilities and excellent communication skills are essential. This position offers stable, on-site employment with no remote work option.

Qualifications

• 1-2 years of experience in a relevant field.
• Ability to work in a fast-paced environment under pressure.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate the flow of information within the office.
• Open and distribute mail, both regular and electronic.
• Schedule and confirm appointments.
• Maintain the office filing system.
• Establish office procedures and routines.
• Prepare legal documents and correspondence.
• Proofread documents for compliance and accuracy.

Skills

Coordination

Mail handling

Scheduling

Filing system maintenance

Document preparation

Proofreading

Attention to detail

Multitasking

Client focus

Excellent communication

Education

College certificate or diploma from a program of 1-2 years

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Adobe Acrobat Reader

Job description

Overview

Languages: English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

Location

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Supervision

1 to 2 people

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader

Area of work experience

Immigration

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask