Legal Assistant

SGI CANADA; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading insurance company in Calgary is seeking a Legal Administrative Assistant to prepare legal documents, coordinate files, and provide support within the Legal department. The ideal candidate has a certificate in Legal Studies and experience in a legal environment. This hybrid position allows flexibility of working from home and in office after probation.

Qualifications

• 1 - 2 years of directly related experience in a legal environment.
• Experience with legal document preparation and administration.

Responsibilities

• Prepare legal documents including Statements of Claim and Affidavits.
• Coordinate legal files and respond to inquiries from insureds and counsel.
• Perform administrative duties including accounts payable and regulatory reports.

Skills

Knowledge of Canadian insurance law

Legal research

Document formatting

Preparation of legal correspondence

Education

One-year certificate in Legal Studies

Job description

Overview

Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

Out-of-Scope — Permanent, Full-Time; Location: Calgary; Division: SGI CANADA; Closes: September 17, 2025.

Work Location: This role is eligible for hybrid work – you’ll have the flexibility of working from home and in the office (in Calgary), on a scheduled rotation once probation requirements have been met. Until then, the successful incumbent will be expected to work on-site, full-time.

General Accountability

The successful candidate will be responsible for preparing legal documents, co-coordinating legal files and providing administrative support for the Legal department. They will respond to internal and external inquiries on the company’s position on files and the status of legal actions, research case law for coverage issues and legal precedents, and maintain legal filing systems, databases and libraries.

Key Accountabilities

Note: This section is not intended to be an exhaustive list of duties and responsibilities – other duties and responsibilities may be assigned.

• Legal Document/Correspondence Preparation
• Drafts legal documents such as Statements of Claim, Statements of Defence, Affidavits, Examination for Discovery Reports and Motion Records.
• Drafts correspondence to insureds, third parties, opposing counsel, service providers and various courts.
• Proofreads and formats various documents.
• Organizes and groups documents for claims files.
• Conducts corporate profile report, property or security searches.
• Researches case law for coverage issues and legal precedents.

• Co-coordinating Legal Files
• Advises and responds to insureds, opposing counsel, court agents and adjusters on the company’s position on files and the status of legal actions.
• Monitors the progress of instructions and requests to adjusters and counsel.
• Coordinates and schedules discoveries, mediations, pretrials, trials, conferences and so on.
• Coordinates the filing and service of documents on opposing parties with various court offices and process servers.
• Initiates, tracks and conducts investigations such as locating insureds, witnesses and third parties.
• Manages lawyer calendars, including booking and confirming motions, transportation, flights and hotels.

• Administration Duties
• Performs accounts payable/receivable functions for the Legal department.
• Prepares and distributes regulatory and legal compliance reports.
• Performs general office duties (e.g., faxing, copying, scanning and filing).
• Maintains the Legal department’s procedures, filing systems, databases and library.

• Leadership
• Actively contributes to and supports a culture of a high performing workforce.
• Participates in divisional succession plans, ensuring ongoing professional and career development and supports development in others.
• Supports a culture of leadership and accountability to effectively deliver on strategic and corporate strategies.
• Is actively committed to leadership development across the company, supporting team and workforce readiness through mentoring, training and developmental opportunities.

• Corporate Management
• Enables the success of programs and policies that are in alignment with corporate, strategic and divisional strategies.
• Manages risk in area of authority.
• Ensures that the Health, Safety and Emergency Management Policy is applied in area of responsibility.

Education & Experience

• One-year certificate from an accredited post-secondary institution in a relevant field of study such as Legal Studies.
• 1 – 2 years of directly related experience.

Knowledge, Skills & Abilities

• Knowledge of the terminology, principles and procedures of Canadian insurance law.
• Knowledge of the functions and jurisdictions of local, provincial and federal courts and agencies.
• Knowledge of legal document formatting requirements.
• Knowledge of litigation procedures and processes, including the Rules of Civil Procedure.
• Skill in preparing standardized written material, including routine legal correspondence, pleadings memos and reports.
• Ability to conduct legal research.

Diversity is a cornerstone of SGI. We believe all candidates should be given the opportunity to fully participate during the recruitment process. If you require an accommodation during the recruitment process, we invite you to submit your accommodation requests to us at [e-mail] and we will work through your request with you. All information received will be kept confidential.

Posting Close Date: September 17, 2025. As you prepare to submit your application, and cover letter if applicable, please highlight the achievements that demonstrate why you're a great candidate for this role.