Lease Analyst

BGIS; Markham; On-site; CAD 52,000 - 67,000; Full time

Job summary

A leading facilities management company is seeking a Lease Analyst to manage lease portfolios across Canada. The role involves ensuring the integrity of the lease administration database, preparing reconciliations, and coordinating lease administration improvements. Candidates should have a university degree, 3-5 years of experience, and proficiency in accounting systems like Oracle Financials. Bilingualism in French and English is an asset. This is a full-time position with a competitive salary range of $52,864 - $66,080 per annum.

Qualifications

• 3 to 5 years of job-related experience required.
• Ability to read and understand commercial real estate lease agreements.

Responsibilities

• Ensure integrity of lease administration database.
• Prepare year-end reconciliations and adjustments.
• Coordinate lease administration process improvements.

Skills

Understanding of computerized accounting systems

Interpersonal and communication skills

Analytical and problem-solving skills

Attention to detail

Ability to work independently and in a team

Customer focus

Bilingual (French/English)

Education

University degree or professional certification

Tools

Oracle Financials

MS Excel

MS Word

MS Outlook

Job description

Overview

The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships.

Responsibilities

Subject Matter Expert

• Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate
• Supports the Property Manager in operational issues
• Advises the Technical Authority (TA) on payments due
• Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase
• Ensures that realty tax payments are fair & equitable
• Reviews landlord records
• Performs Certification and Compliance monitoring as per the Lease Agreement
• Recommends rents to Government
• Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS
• Liaises with the Property Manager on a regular basis

Reporting and Analytics

• Reports on Monthly Accounts Payable (AP) deliverables
• Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete
• Creates reports and performs analysis to make recommendations to stakeholders at all different levels

Administration, Coordination and Validation

• Performs overall coordination & support in the areas of lease administration process improvement
• Administers expenses associated with leased space
• Identifies & validates rental payments
• Coordinates monthly rent roll adjustments with the TA
• Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)
• Other duties as required

Knowledge & Skills

• University degree or professional certification
• 3 to 5 years of job-related experience
• Solid understanding of computerized accounting systems, particularly Oracle Financials and proficiency with MS Excel, Word and Outlook.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Attention to detail
• Demonstrated ability to work under pressure.
• Strong customer focus
• Ability to read and understand commercial real estate lease agreements
• Ability to process volumes of data requiring strong attention to detail and accuracy
• French/English Bilingualism would be considered an asset

Licenses and/or Professional Accreditation

• Real Property Administrator designation would be considered an asset

This is a regular, full-time position with a salary range of $52,864 - $66,080 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, professional designations and performance related to this role.