Junior Financial Administrator

NAIT; Edmonton; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading polytechnic institution in Canada is seeking a motivated administrative professional to support financial activities. The role involves preparing journal entries, maintaining financial records, and assisting with reports. Candidates should be pursuing an Accounting diploma or degree, with excellent customer service and communication skills. This is a temporary position for one year with potential for extension.

Qualifications

• Currently pursuing an Accounting Diploma or Accounting Degree (3rd or 4th year preferred).
• 1 year of related experience would be advantageous.
• Proficiency in Microsoft Excel and Word is required.

Responsibilities

• Prepare and verify journal entries with appropriate documentation.
• Enter financial transactions and assist with month-end financial activities.
• Support financial reporting and help maintain financial records.

Skills

Customer service focus

Interpersonal skills

Communication skills

Education

Pursuing an Accounting Diploma or Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Power Apps

Job description

Overview

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca / careers.

Please note: This is a temporary casual opportunity for 1 year with the possibility of extension. As NAIT continues to expand and strengthen its Applied Research initiatives, we are recruiting skilled and passionate individuals to help shape and maintain best administrative practices and become part of Canada’s leading polytechnic. A candidate for this position should be a motivated and driven administrative professional with a high attention to detail, who enjoys maintaining a very organized work environment and has well-developed time management skills. This position reports to the Senior Financial Coordinator, Financial Admin Support Team (FAST) and provides support to the FAST, CCE, Financial Coordinators (FC) team and the Research Centres in Industry Solutions. Specifically, this position will work directly with the FC team and support facilitating all activities in the Centre by assisting, tracking, managing and finalizing administrative details and preparing internal and external reports. Our successful candidate will provide the FC and Research Centre team with the necessary administrative support. This position is critical to supporting the successful growth of Industry Solutions.

Key Responsibilities

• Helps prepare and verify journal entries with appropriate documentation.
• Enters financial transactions such as journal vouchers (JVs) and journal entries.
• Assists in reviewing month-end financial activities.
• Supports financial reporting, including deferred and aging reports.
• Assists with basic invoice requests (RFIs) and project code setup requests (CFRs).
• Assists with activating and closing project codes in the financial system.
• Helps organize and maintain financial records, ensuring proper file management.
• Helps maintain task management tools and assists in broader financial administrative tasks as needed.
• Updates project information across financial tracking systems.
• Supports special projects, such as those related to Corporate and Continuing Education (CCE).
• Performs other tasks as required.

Skills & Abilities

• Strong customer service focus, with excellent interpersonal and communication skills.
• Ability to thrive in a fast-paced environment and meet deadlines.

Qualifications

• Currently pursuing an Accounting Diploma or Accounting Degree (3rd or 4th year preferred).
• 1 year of related experience would be advantageous.
• Proficiency in Microsoft Excel and Word is required; Microsoft Power Apps skills would be an asset.
• Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).