Judicial Assistant (Legal Assistant) (Inventory)

Treasury Board of Canada Secretariat; Ottawa; On-site; CAD 73,000 - 80,000; Full time

Job summary

A federal government organization is seeking a Judicial Assistant to support various courts across Canada. The role requires experience in legal environments, particularly in document preparation and scheduling. Candidates must meet specific educational qualifications and may need to demonstrate bilingual abilities. This position offers potential for future vacancies and is open to dedicated individuals committed to justice.

Qualifications

• Experience working in a judicial or quasi-judicial or legal environment.
• Experience as a judicial or legal assistant or legal secretary.
• Experience in preparing legal documents.

Responsibilities

• Assist judicial members with legal tasks and document preparation.
• Manage schedules, travel, and accommodations for judiciary.
• Support the Courts Administration Service operations.

Skills

Ability to edit and proofread legal documents

Plan, prioritize and meet deadlines

Communicate effectively orally and in writing

Education

Post-secondary program relevant to legal studies

Job description

Overview

Judicial Assistant (Legal Assistant) (Inventory)

Reference number: CAJ25J-023539-000170

Selection process number: 25-CAJ-EA-384 Courts Administration Service

Locations: Calgary (Alberta), Edmonton (Alberta), Vancouver (British Columbia), Winnipeg (Manitoba), Halifax (Nova Scotia), Hamilton (Ontario), Ottawa (Ontario), Toronto (Ontario), Montréal Island (Québec)

Position title code: AS-03

Salary range: 73,798 to 79,511

Closing date: 26 November 2025 – 23:59 Pacific Time

Who can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important notes: We are committed to an inclusive and barrier-free work environment, starting with the hiring process. If you need accommodation during any phase of the evaluation process, please request specialized accommodation using the contact information below. All information related to accommodation is kept confidential. When applying, you are applying to an inventory for future vacancies, not a specific job. Applicants who meet qualifications may be contacted for further assessment as positions become available. If you cannot apply online, contact the e-mail referenced under Contact Information.

All applications must be submitted through the Public Service Resourcing System. We will not respond to unsolicited inquiries outside of the Public Service Resourcing System.

Work environment

CAS supports access to justice nationwide and coordinates among four courts: Federal Court of Appeal, Federal Court, Court Martial Appeal Court and Tax Court of Canada. The Act describes the general purposes of the Courts Administration Service: to facilitate coordination among the four courts for effective and efficient administrative services; to enhance judicial independence by placing administrative services at arm's length from government; and to enhance accountability for use of public funds while safeguarding judicial independence.

Intent of the process

A pool of partially or fully qualified candidates may be created to staff similar positions with various tenure, linguistic profiles and security requirements within the Courts Administration Service. Candidates may be evaluated further for specific opportunities based on qualifications and operational requirements, whether or not listed on the advertisement. Positions to be filled: number to be determined.

What information you must provide

Your résumé is required. To be considered, clearly explain how you meet the essential qualifications.

Essential qualifications

Education: Successful completion of a post-secondary program, certificate, or diploma relevant to the position, such as paralegal studies or legal studies, or an acceptable combination of education, training, or experience relevant to the position. If educated outside Canada, certificates/diplomas must be assessed against Canadian standards.

Experience: Experience working in a judicial or quasi-judicial or legal environment.

Definitions: Post-secondary education means years of education after high school. Acceptable combination of education or experience means a minimum of high school graduation plus two years of work experience in a judicial, quasi-judicial or legal environment. Judicial or quasi-judicial environment means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

If you possess any of the following, please explain how you meet them (other qualifications):

• Experience as a judicial or legal assistant or legal secretary.
• Experience in preparing documents (typing, formatting, editing; identifying and collecting relevant details).
• Experience transcribing information from voice recordings, handwritten notes, electronic legal text transmissions or digital audio recordings.
• Experience working for several members of the judiciary or lawyers at once.
• Experience in scheduling travel and accommodation arrangements, including itineraries and agendas.
• Experience working at Courts Administration Service.
• Operational requirements: willing and able to work overtime on short notice.

Language requirements: Various language requirements may apply; bilingual imperative statuses may be applicable (e.g., BBB/BBB, CBB/CBB, CBC/CBC, CCC/CCC, CCB/CCB; English or French essential). Note: the majority of positions may be bilingual imperative.

Abilities: Ability to edit and proofread legal documents; plan, prioritize and meet deadlines; communicate effectively orally and in writing.

Competencies and personal suitabilities: Adaptability, Attention to detail, Initiative, Judgment, Working effectively with others, Reliability.

Other information

• Employment equity: Selection may be limited to designated groups (women, Indigenous peoples, persons with disabilities, visible minorities). Indicate membership in these groups in your application.
• Conditions of employment: Secret security clearance.
• Other: The Public Service of Canada is committed to a diverse workforce. Applicants should indicate preferred official language in application. Tools and assessment methods may include written tests, interviews, reference checks and other sources of information. Asset qualifications may be applied. Written communication may be assessed through the application and selection process. Proof of education credentials (diploma or official transcript) may be requested.
• If a qualified candidate is selected for indeterminate appointment from the established pool, they will be removed from the pool; if selected for a temporary appointment, they may remain in the pool for future offers.
• Applicants will be contacted by e-mail. It is the applicant’s responsibility to maintain a valid e-mail address and check it regularly.