Human Resources Assistant

HGS; Southwestern Ontario; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading human resources firm is seeking a Human Resources Assistant in Southwestern Ontario to support HR processing and maintain accurate employment records. The ideal candidate will have at least one year of related experience, a high school diploma or HR training, and strong organizational skills. Responsibilities include processing HR information, supporting staffing efforts, and maintaining confidentiality. This role is crucial to ensure smooth HR operations and requires attention to detail and the ability to work independently.

Qualifications

• Minimum 1-year related experience in HR.
• Basic understanding of the human resource function.
• Knowledge of employment laws and regulations is a plus.

Responsibilities

• Process HR information and maintain accurate records.
• Enter new hires information into HRIS systems.
• Interact with managers to reconcile HR-related issues.
• Support staffing efforts including screening applications.

Skills

Strong organizational skills

Professionalism and confidentiality

Attention to detail

Ability to multi-task

Education

High School diploma / associate’s degree preferred

Tools

Word

Excel

Outlook

Job description

PURPOSE

The Human Resources Assistant is responsible for supporting the department in processing and maintaining employment related materials as well as interacts with internal and external customers to efficiently perform assigned tasks.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Receives and processes human resource information and feeds into appropriate HR systems and databases in an accurate and timely fashion.
• Ensures system records are accurately recorded into applicable systems according to standard procedures and cross checks work.
• Enters new hires information into applicable HRIS system(s), ensure all required paperwork is received and follows up with local HR team on any outstanding records.
• Ensures employment information received is complete and consistent with company policies and practices. Follows up with employees and managers as necessary to resolve discrepancies and tracks and resolves issues, escalates as appropriate.
• Ensures that human resource files and records are maintained in accordance with legal requirements and company policies and procedures.
• Enters and tracks job offers in system of record, withdraws offers as necessary as directed by the HR Representative.
• Generates new hire reports and new hire paperwork to support the new hire orientation processes.
• Ensures terminations are processed completely through all HR related systems, follows up with managers on pending terminations that need processing.
• Interacts with all levels of manager to exchange work related information
• Provides support in staffing efforts as needed: screening applications, phone screens qualified applicants, job offers, employment letters, reference checks.
• Serves as a backup to the receptionist function.
• Assist with the sorting and distribution of biweekly Payroll
• Performs miscellaneous clerical functions and special projects as assigned.

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Employees in this job may perform other duties as assigned. In addition to the above, all HGS employees are expected to:

• Promote teamwork and cooperative effort.
• Help train and give guidance to other HGS employees.
• Maintain a clean, safe, and unobstructed work area, and practice good safety habits.
• Provide internal and external customers with the highest quality service.

MINIMUM JOB REQUIREMENTS

• High School diploma/associate’s degree preferred or related HR training
• Minimum 1-year related experience required
• Basic understanding of the human resource function.
• Demonstrated intermediate knowledge in the following computer applications: Word, EXCEL and Outlook.
• Demonstrates high level of professionalism and confidentiality.
• Strong organizational skills and able to work independently with minimal supervision.
• Must be accurate and attentive to detail.
• A team player with the ability to make decisions and remain flexible in an ever-changing environment.
• Able to multi-task, performs tasks simultaneously.
• Knowledge of employment laws and regulations a plus.