HRIS Analyst

Foresters Financial; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A financial services company in Toronto is seeking an HRIS Analyst to support Workday process improvements. The role involves optimizing HR systems and collaborating with HR teams. Candidates should have a Bachelor's degree and a minimum of 2 years in Workday. This hybrid position allows for remote work two days a week.

Qualifications

• Minimum of 2 years’ experience using Workday (HCM, configuration, security administration).
• Basic knowledge of creating and maintaining test scripts.
• Experience in drafting communications and presentations.

Responsibilities

• Monitor Workday Intake Process and triage requests.
• Develop and maintain procedures, documentation, and user guides.
• Participate in internal audits specific to HRIS functionalities.

Skills

Workday experience

Proficiency in MS Office 365

Analytical & creative problem solver

Effective communicator

Strong prioritization skills

Ability to multi-task

Flexibility

Education

Bachelor's degree in Human Resources or HRIS

Tools

Visio

SharePoint

Job description

Career Opportunity Role Title HRIS Analyst

Purpose of role: Reporting to the Sr Manager, HRIS & Payroll, the HRIS Analyst will play an important role in day to day systems configurations and Workday process improvements, support semi‑annual Workday releases, and troubleshooting. The Analyst will prepare procedural documentation and maintain Workday guides and templates as needed. The incumbent acts as primary support and back‑up to Senior HRIS Analyst. This is a Hybrid role, requiring a minimum of two (2) days per week working from the office.

Key Responsibilities

Adoption, optimization and transformation:

• Monitor Workday Intake Process and triage requests to Senior Analyst and/or Manager depending on the type and complexity of request/inquiry
• Provide first level support to inquiries/issues coming through the Workday Intake Process, by addressing functionality and responding to less complex configuration questions; and resolve issues in a timely manner
• Partner with the Senior HRIS Analyst for handling ongoing Workday enhancements as well as bi‑annual Workday releases, including functionality, user acceptance testing activities, creation of test cases and documentation
• Assist in ad‑hoc projects in optimizing Workday functionality by evaluating current and desired business processes/rules and system capabilities
• Proactively seek and provide recommendations to improve efficiency of HR processes

Partner with HR and business teams for process improvements and launches

• Collaborate with HRIS team to ensure seamless delivery of Workday processes, by contributing to the development of testing scenarios and participating in all end‑user tests
• In collaboration with the HRIS team simplify the user experience with Workday functionality by evaluating current and desired business processes/rules and system capabilities; and supporting documentation

Workday Process Documentation & Training

• Develop and maintain process maps for Workday processes using VISIO
• Develop and maintain procedures, documentation, and user guides
• Assist with the development and maintenance of templates supporting business processes (i.e., letters, forms)
• Train HR team members and new Workday users on new processes and functionality

System Security

• Participate and support internal audits specific to HRIS functionalities
• Maintain and update access to Workday by functional role including password and Workday account resets
• Create and maintain supervisory organizations and worker movement

Data Integrity

• Collaborate with the HRIS team for the maintenance of data integrity, security and accuracy of HR data and systems

Serve as a technical advisor for all things Workday

• Maintain knowledge of current HRIS technology and trends
• Leverage Workday community and user groups to ensure that we are getting the most out of Workday capabilities

Administrative Support

• Draft communication and presentations
• Provide back‑up support to Senior HRIS Analyst as needed
• Maintain content of delivered processes including documents, announcements, Workday landing page
• Assist with updates to payroll calendars and statutory holidays for posting on Workday

Key Qualifications

• Bachelor's degree in Human Resources or HRIS preferred
• Knowledge of human resources policies and procedures and understanding of common HR processes
• Workday experience – Minimum of 2 years’ experience using Workday (HCM, configuration, security administration, cross‑functional impacts), some knowledge of report writing (calculated fields)
• Technical Skills - Proficiency in MS Office 365 (Word, PowerPoint, Excel), Visio and SharePoint
• Understanding of IT process and information flow
• Basic knowledge of creating and maintaining test scripts
• Effective communicator and relationship builder - Written, verbal and listening skills to engage stakeholders, truly understand their needs, and influence to deliver best results
• Must be comfortable working with a variety of employees ranging from employee to senior executive level
• Ability to effectively communicate technical aspects to non‑technical audience
• Strong prioritization skills - Able to assess new opportunities and requests, determine requirements and prioritize based on business goals, return on investment and risks to deliver value added outcomes
• Analytical & creative problem solver - Strong analytical and problem‑solving skills with a focus on attention to detail
• Creative and innovative thinker - Ability to think through and independently research and resolve issues using different sources to find and recommend the best solution
• Ability to multi‑task - Demonstrated strong organizational skills and ability to manage multiple shifting priorities with accuracy, efficiency and in a timely manner
• Flexibility - Ability to work in a fast‑paced and dynamic environment and be adaptable to changing demands
• Ability to work independently and in a team environment
• Demonstrated ability to maintain confidentiality and discretion – and handle sensitive information

#LI-Hybrid

Equal Opportunity Employment and Inclusion

At Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves.

Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process, please email [e-mail] in advance of your appointment.

Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team.