HR and Procurement Officer

Sourcefit; Eastwood; Remote; CAD 60,000 - 80,000; Full time

Job summary

A human resources and procurement firm is seeking an HR and Procurement Officer to manage HR functions and procurement activities. This remote role involves recruitment, onboarding, and vendor sourcing, requiring strong interpersonal skills and a Bachelor’s degree in human resources. The ideal candidate has 4+ years of experience in a related field and knowledge of HR systems.

Qualifications

• Minimum 4 years of human resource experience in a non-profit or private sector.
• Proven ability to implement strong HR policies and support staff growth.
• Fluent in English.

Responsibilities

• Develop and manage overall HR strategies and systems.
• Lead hiring initiatives and prepare contract agreements.
• Organize team-building activities to foster a positive work environment.
• Identify and source vendors; maintain accurate procurement records.

Skills

Strong interpersonal and communication skills

Analytical and problem-solving skills

Knowledge of HR systems and databases

Experience in multicultural environments

Education

Bachelor’s degree in human resources or equivalent

Job description

Position Summary

The HR and Procurement Officer will support the organization by managing core human resource functions and overseeing procurement activities in line with company policies. This dual-role position ensures smooth recruitment, onboarding, and employee support, while also managing ethical and compliant vendor sourcing, documentation, and contract coordination in close collaboration with the Finance Department.

Job Details

Work from Home

Monday to Friday | 5 PM – 2 AM | Following client holidays

Responsibilities

A) Human Resources

Policy Development, Management and Compliance

• Develop and manage overall HR strategies, systems and procedures across the organization; ensure alignment of HR initiatives with the company's vision, mission and business plan
• Oversee human resource policies, ensuring awareness, compliance, and clarity among staff.

Staff Life Cycle Management

• Lead hiring initiatives, including: job vacancies advertising, job application screening, candidate communication, and interviews process coordination.
• Prepare contract agreements for new staff, vendors, and contractors; conduct orientations for newly recruited staff.
• Oversee the annual performance appraisal system to drive high performance and foster team growth.
• Collaborate with staff and management to ensure the ongoing availability of professional development opportunities that align with team needs.
• Maintain and update all HR-related data, documentation, and staff records using Zoho HRMS. Ensure accurate tracking of leave, contracts, performance cycles, and other HR processes through the system.

Engagement and Staff Culture

• Organize team-building activities to foster a positive work environment; find novel ways to build “soft spaces” for team celebration and recognition within an internationally remote team structure.
• Spearhead initiatives to share information widely within the team, including quarterly staff newsletters or webinars.
• Address employee needs and inquiries promptly, including conflict mediation; handle workplace investigations and disciplinary actions as needed.

Administrative Duties

• Support administrative duties, including payroll processing and team calendar coordination.
• Maintain accurate human resources records, including job applications, vendor contracts, staff documentation, and leave records.
• Carry out necessary administrative duties as assigned by the supervisor.

B) Procurement

• Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy.
• Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts.
• Contract Coordination: Prepare procurement-related contracts based on validated scope and vendor details, using approved templates. Ensure timely contract drafting, secure Executive Director sign-off, and share signed copies with the Finance Department for payment processing and record-keeping.
• Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies.

Qualifications

• Bachelor’s degree in human resources, or equivalent.
• Minimum 4 years of human resource experience in a non-profit, start-up, or private sector workplace. Proven ability to implement strong HR policies, foster team wellness, and support staff growth.
• Strong preference for experience in remote, international, multicultural and multilingual settings.
• Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce.
• Knowledge of HR systems and databases.
• Strong analytical and problem-solving skills.
• Fluent in English.
• Interest in social justice and/or reproductive rights is a plus. (nice to have)