HR Administrative Assistant

PERMA-PIPE; Camrose; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading piping solutions company in Camrose, Alberta is seeking an HR Administrative Assistant to provide clerical support to the HR department. Key responsibilities include maintaining employee records, preparing HR documents, and supporting HR operations. The ideal candidate must have a high school diploma, strong organizational and computer skills, and 1-2 years of administrative experience. This is a full-time in-office role and offers an opportunity to contribute to a growing team in a picturesque city.

Qualifications

• 1-2 years of administrative, clerical, or office support experience required.
• Experience with filing systems and document control preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain employee files ensuring accuracy and confidentiality.
• Prepare HR documents as directed by HR leadership.
• Support daily HR operations, including scheduling meetings.

Skills

Organizational skills

Attention to detail

Computer skills (Excel, Word, Outlook)

Customer service skills

Education

High school diploma

Post-secondary education in Office Administration or Business Administration

Tools

HRIS software

Document management software

Job description

Perma-Pipe in Camrose, Alberta Canada is hiring an HR Administrative Assistant!

We’re looking for an HR Administrative Assistant to be a part of our growing Canadian (AB & ON) team. The HR Administrative Assistant provides administrative and clerical support to the Human Resources department. This role ensures accurate maintenance of employee records, timely data entry, and efficient coordination of HR processes such as recruitment, onboarding, training, benefits administration, and employee communication. The ideal candidate is detail‑oriented, organized, and able to handle confidential information with professionalism and discretion.

The role is situated in Camrose, AB and is an in‑office role, not remote.

Camrose is a city of almost 20,000 residents, with the charm of a small town and the amenities of a city serving as a business and regional hub for over 100,000 people. Offering extensive commerce, recreation, health care and education opportunities, Camrose is also one of Alberta’s most picturesque cities, situated on the Stoney Creek River valley.

Essential Job Functions

• Maintain employee files (digital and physical) ensuring accuracy, confidentiality, and compliance with company policies.
• Prepare HR documents including Verifications of employment letters, Announcements and other employee letters as directed by HR leadership.
• Support daily HR office operations, including scheduling meetings, answering employee inquiries, and managing HR inbox communication.
• Coordinate candidate communication and prepare onboarding materials.
• Facilitate orientation paperwork and support first‑day onboarding activities.
• Support HR‑led engagement initiatives and internal events.
• File and prepare documentation related to leaves, workplace accommodations, or compliance requirements.
• File documents such as new hire paperwork, training records, licensing, certifications, memos, disciplinary letters, and payroll updates.

Qualifications & Requirements

EDUCATION: High school diploma required; post‑secondary education in Office Administration, Business Administration is an asset.

EXPERIENCE:

• 1-2 years of administrative, clerical, or office support experience required.
• Experience with filing systems, document control, or office data entry is strongly preferred.
• Experience using HRIS or document management software is an asset.

QUALIFICATIONS / REQUIREMENTS:

• Strong organizational skills and ability to maintain structured filing systems.
• High accuracy and attention to detail; comfortable with repetitive clerical tasks.
• Strong computer skills (Excel, Word, Outlook; scanning/uploading tools).
• Ability to handle confidential and sensitive information with discretion.
• Dependable, punctual, and able to follow instructions with minimal supervision.
• Strong communication and customer service skills.

Equipment to Be Used

Must be able to operate computers and other office machines such as telephones, photocopiers, and other office equipment as the job requires.

Physical Demands

The role requires frequent sitting, standing, walking, bending, and reaching while handling files, along with the ability to lift and carry file boxes weighing up to 20‑30 lbs. The position also involves extended periods of working at a computer or filing cabinet, and may require wearing appropriate personal protective equipment (PPE) when entering production areas, if applicable.

Mental Demands

Must handle diverse work problems daily. Must be able to resolve problems, handle conflict and make effective decisions under pressure. Must relate and interact with people at all levels in the Company.

Working Conditions

Ability to navigate between office spaces, production areas, and inventory locations throughout the day.

PERMA-PIPE International Holdings, Inc. (NASDAQ: PPIH) is a global leader in engineered piping solutions, specializing in insulation systems, containment, anti-corrosion coatings, custom fabrication, leak detection, engineering support, field service, and logistics. For decades, our expertise has set industry benchmarks, backed by ISO 9001, ISO 1401, and ISO 45001 certifications.

With ten production facilities worldwide—including the U.S., Canada, UAE, Saudi Arabia, Egypt, Qatar and India—we deliver localized service with global reach, scaling efficiently to meet complex project needs of any size or location.

PERMA-PIPE is an Equal Opportunity Employer (EEO), providing fair employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or genetic information.