Group Administration Specialist

Equitable Life of Canada; Southwestern Ontario; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian insurance company is seeking a Bilingual Group Administration Specialist to provide exceptional client service and support plan administrators. The ideal candidate will possess strong communication skills in French and English and demonstrate a keen eye for detail. This permanent full-time role offers a hybrid work arrangement with competitive benefits and opportunities for growth.

Benefits

Annual bonus program

Generous vacation package

Tuition support

Onsite full-service cafeteria

Employee discounts

Qualifications

• Strong organizational skills and multi-tasking abilities.
• Accuracy and attention to detail are essential.
• Ability to handle high volume of work within a fast-paced environment.

Responsibilities

• Provide excellent client service via phones and written correspondence.
• Update and validate plan member and plan sponsor information.
• Administer pay direct drug cards including problem solving.

Skills

French language skills

Organizational skills

Attention to detail

Multi-tasking abilities

Teamwork

Tools

MS Office

Job description

Overview

At Equitable, we believe work should be a place where you feel supported, inspired, and empowered to grow. In our caring and collaborative environment, your curiosity is encouraged, your passion is recognized, and your contributions truly matter. Together, we create meaningful impact—for our clients, our communities, and each other.

Position Title: Group Administration Specialist – Bilingual (French/English)
Reports To: Manager, Group Administration
Department: Group Claims and Admin Management
Term: Permanent Full-Time
Schedule: 8:00 AM ET – 4:00 PM ET or 9:00 AM ET – 5:00 PM ET

Work Arrangements: This is a hybrid role. You will work in our office in Waterloo, ON a minimum of two (2) assigned, consecutive days every other week, plus a fifth (5th) assigned day per month. You are welcome to work from the office more than the minimum requirement and there may be some roles that are required to work in our office more than the minimum requirement.

The Opportunity: At Equitable, our focus is on making a meaningful impact in the lives of Canadians by putting clients at the heart of everything we do. We lead with empathy, act with intention, stay curious, and support one another every step of the way.

If you\'re looking for purpose-driven work in a collaborative and inclusive environment where your voice is heard, and your growth is encouraged we’d love to connect.

Equitable is looking for a Group Administration to join our dynamic team. This role offers the chance to make a meaningful impact by supporting plan administrators and advisors in delivering an exceptional benefits experience to their members. We’re looking for individuals who are passionate about client service, demonstrate administrative excellence, and have a keen eye for detail. If you thrive in a collaborative environment and are committed to providing top-tier support, we’d love to hear from you. Join one of the Waterloo Area’s Top Employers for 2025 and Southwestern Ontario’s Top Employers for 2024 and be part of something that matters.

What you will be doing

• Provide excellent client service via phones and written correspondence (e.g. emails, letters)
• Update and validate plan member and plan sponsor information
• Assist plan members and plan sponsors with account activations
• Administer pay direct drug cards including problem solving utilizing provider\'s software
• Terminate and reinstate plan members, divisions and group contracts to ensure that only eligible claims are paid
• Provide support to other applicable Group departments by assessing and confirming member eligibility
• Request medical evidence of insurability when necessary
• Interpret system audit reports and take corrective action when required

What you will bring

• French language skills, including reading, writing, and speaking, are required
• Strong organizational skills and multi-tasking abilities and prioritization skills.
• Accuracy and attention to detail are essential
• Ability to interpret and apply contract provisions and administrative guidelines
• PC skills – working knowledge of MS Office, ability to learn and apply new system applications
• Ability to handle high volume of work within a fast-paced environment
• Ability to work in a team environment

What’s in it for you

• A workplace where care, passion, and curiosity aren’t just values, they’re how we work, grow, and succeed together every day.
• A healthy work-life balance with employee wellness top of mind
• Annual bonus program, annual vacation allowance, and company-paid benefits program
• Generous vacation package with one volunteer day to give back to a charity of your choice
• Immediate enrollment in the company’s pension program with employer matching
• Employee resource groups that support an inclusive work environment
• Tuition support and specialized program assistance
• An onsite full-service cafeteria with a variety of daily options
• Discounts on company products and services, and access to exclusive employee perks
• Regular EQ Together events focused on company togetherness and collaboration

As part of the recruitment process, candidates may be asked to complete an assessment and will be required to undergo background screening, in accordance with company policy.

This position is available due to an existing vacancy.

We are dedicated to inclusive and accessible hiring practices. If you require accommodations or alternative formats, please contact us at [e-mail].

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