Graduate Education Coordinator

Dalhousie University; Halifax; Hybrid; Full time

Job summary

A leading research university in Halifax is seeking a Graduate Education Coordinator to provide administrative support for its graduate programs in Psychiatry. The ideal candidate will have solid experience in business administration, strong communication skills, and proficiency in Microsoft Office. This position offers a dynamic work environment and the opportunity to engage with a variety of stakeholders, with eligibility for hybrid work arrangements.

Benefits

Defined benefit pension plan

Health and dental plans

Health spending account

Employee assistance program

Tuition assistance program

Qualifications

• 3 years’ experience in a related role.
• Experience in a clinical or academic environment is an asset.
• Proven multitasking skills.

Responsibilities

• Serve as primary contact for students, staff, faculty, and leadership.
• Manage the application process for graduate programs.
• Coordinate teaching schedules and room bookings.

Skills

Business/Administrative experience

Advanced proficiency in Microsoft Office

Strong interpersonal skills

Excellent communication skills

Attention to detail

Discretion and sound judgment

Education

Business/Administrative Professionals program

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Position Details

Position Title: Graduate Education Coordinator

Department/Unit: Psychiatry

Location: Halifax, Nova Scotia, Canada

Posting Number: S178-25

Employee Group: NSGEU Local 77

Position Type: Regular, On-Going

Duration of Contract (if applicable)

Employment Type: Full Time

Full-time Equivalency (FTE): 1.0

Salary: $27.37 - $34.66 per hour ($49,821 - $63,074 per annum, 35 hours per week)

Classification: C6

Provisional Statement: This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health ( NSH ) and IWK Health. Reporting to Operations Manager, the Graduate Education Coordinator is responsible for providing administrative support to the graduate programs of the Department of Psychiatry, coordinate the MSc and PhD in Psychiatry Research programs and the Global Master’s in Clinical Psychiatry program.

Key Responsibilities

• Serve as the primary contact and resource for students, staff, faculty, and leadership for the programs supported. Advise faculty and students on program policies, procedures, and regulations.
• Provide administrative support to program coordinators in the programs supported.
• Manage the application process, including receipt, organization, and responding to inquiries. Support the Graduate Program Committee by preparing admissions and review materials (e.g. GPA calculations, transcript summaries, CVs, letters).
• Administer scholarship payments; advise the COO on stipend budgeting.
• Update the academic course calendar and timetable to reflect changes and offerings. Coordinate teaching schedules and room bookings for department courses.
• Coordinate the department’s research events including Research Day and the annual public event. This includes budget coordination, promotions, arranging travel for speakers, organize venue and catering, etc.

Note: The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professionals program with three years’ experience in a related role.
• Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint with the ability to quickly learn new academic software.
• Strong interpersonal and customer service skills; thrives in team-based settings.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy, with exceptional organizational skills; able to multitask and meet deadlines.
• Proven discretion and sound judgment with confidential information

Assets

• Experience working in a clinical or academic environment

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies: 1

Open Date: 09/17/2025

Close Date: 09/24/2025

Open Until Filled: No

Special Instructions to Applicant

Quick Link for Direct Access to Posting: https://dal.peopleadmin.ca/postings/19608