Fractional Assistant

HelloKindred; Toronto; On-site; CAD 80,000 - 100,000; Part time

Job summary

A leading support services firm is seeking a highly skilled Fractional Assistant to deliver exceptional administrative support to high-level executives. The ideal candidate will have over 10 years of experience, showcase strong communication skills, and possess advanced proficiency in Microsoft Office and Google Workspace. This remote role requires excellent problem-solving abilities and the capacity to thrive in fast-paced environments.

Qualifications

• 10+ years of experience in Executive Assistant or similar roles.
• Proven ability to manage complex calendars and travel arrangements.
• Strong writing and editing skills, ensuring error-free correspondence.

Responsibilities

• Provide executive-level support to C-suite leaders.
• Maintain confidentiality with sensitive tasks.
• Utilize advanced proficiency in various office applications.

Skills

Executive support

Communication skills

Problem-solving

Time management

Tech-savviness

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

Anticipated Hours / Contract Duration: Up to 32 hours per month, ongoing contract

Location: Open to Canada (ET hours)

Work set up: Remote

We are seeking a highly skilled Fractional Assistant to provide exceptional support to high-level executives and corporate teams. This role demands a poised, professional, and tech-savvy individual who can confidently represent premium brands while delivering top-tier administrative and interpersonal support.

Responsibilities

• Provide executive-level support to C-suite leaders, entrepreneurs, and business coaches across global and multicultural environments.
• Manage complex calendars, travel arrangements, and communications with precision, confidentiality, and discretion.
• Coordinate events, oversee corporate administrative functions, and handle sensitive tasks with professionalism and trustworthiness.
• Maintain a polished, professional demeanour and an articulate verbal communication style suited to high-end corporate settings.
• Draft clear, professional, and error-free correspondence with strong writing and editing skills.
• Utilize advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides).
• Quickly learn and adapt to new systems and productivity platforms, including AI tools, with a proactive and tech-forward mindset.
• Proactively up-manage by keeping leaders informed, identifying potential issues early, and taking ownership of outcomes.

Qualifications

• 10+ years of proven success in Executive Assistant, PA, or similar roles (will also consider candidates with former experience in an au pair role).
• Intellectually sharp and quick-thinking, with strong problem-solving skills.
• Positive and proactive mindset with a willingness to take on tasks of any complexity.
• Holds high personal standards and consistently strives for excellence.
• Anticipates needs and delivers thoughtful, client-focused support.
• Thrives under pressure and maintains composure in fast-paced environments.
• Exceptionally detail-oriented with a natural instinct to double-check work.
• Demonstrates stamina, dedication, and the ability to manage demanding workloads.
• Works independently with minimal supervision while delivering reliably on commitments.
• Accountable, emotionally intelligent, and responsible for outcomes.
• Brings a mature, grounded presence and maintains a healthy, balanced lifestyle.
• Collaborative team player with a supportive and professional demeanour.
• Upholds integrity, discretion, and trustworthiness when handling sensitive information.

Additional Information

Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.

We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.

HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity / expression, sexual orientation, national origin, disability, age, or veteran status.