Fleet Administrator

BOXX Modular (Canada); Prince George; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading modular solutions provider in Prince George, BC, is looking for a Fleet Administrator to manage fleet operations, vendor coordination, and inventory maintenance. The ideal candidate should have experience in logistics coordination, excellent problem-solving abilities, and proficiency in MS Office. The role offers the opportunity to thrive in a dynamic environment. Strong communication skills are essential for building positive relationships with clients and vendors. This position is full-time and requires adaptability to changing demands.

Qualifications

• Previous experience in administration or logistics coordination.
• Detail-oriented and adaptable to changing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate servicing and maintenance with external vendors.
• Maintain the transportation calendar and manage fleet inventory.
• Prepare monthly and annual fleet count reports.

Skills

Logistics coordination

Problem-solving

Communication skills

MS Office proficiency

Education

Post-secondary certificate or degree in business administration

Tools

SAP

NetSuite

SalesForce

Job description

BOXX Modular (Canada) rents, leases and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom‑designed solutions. We work with customers to design and deliver customized solutions, and provide additional services such as delivery and installation, furniture rentals and other add‑ons.

We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment.

We have a full‑time position for a Fleet Administrator at our BOXX Modular branch in Prince George, BC. Reporting to the Branch Manager, the Fleet Administrator will be responsible for coordinating servicing and maintenance with external vendors, managing our fleet inventory, and performing inspections, among other duties. This role will require administrative work inside, as well as inspection work outdoors in all weather.

Duties And Responsibilities

• Maintain the transportation calendar and make arrangements with vendor for transport and install/dismantle of both units leaving and returning to the branch – includes PO’s and BOL’s to vendors
• Contacting customers and vendors for daily scheduling.
• Maintain Fleet Activity Report
• Coordinate billing with CA
• Coordinate transport of all fleet units from manufacturer to branch – including tracking and creating PO’s and BOL’s.
• Manage and update new fleet production schedule for offline dates in order for transport to be coordinated.
• Ensuring transport company has all required paperwork
• Ensure BOL’s are returned by transport company signed
• Monitor any warranty items on fleet units with manufacturer
• Monitoring daily fleet activity – ensure units have moved as scheduled in and out of yard.
• Prepare monthly, quarterly, and annual fleet count reports and water intrusion reports
• Some travel may be required to remote sites (yards) other office locations
• Fleet and Materials Inventory Maintenance
• QC on trailers on outbound
• AFT’s – Approval For Transfer – doing all required paperwork to transfer units from branch to branch as required – monitoring fleet asset locations
• Other duties as required

Qualifications

• Previous experience in administration, logistics coordination, or a related role in an operationally focused work environment.
• An expert problem‑solver who thrives on bringing calm to chaos, being able to think calmly and clearly during challenging situations to de‑escalate and provide effective solutions.
• Friendly, personable, and capable of building strong, positive and respectful relationships with clients and colleagues.
• Proficiency in computer skills in MS Office, with experience in SAP, NetSuite and SalesForce an asset.
• A post‑secondary certificate or degree in business administration or a related field is an asset but not required.
• Highly organized, detail‑oriented, and adaptable to changing priorities.
• Self‑motivated with the ability to thrive in a fast‑paced, dynamic environment.
• Strong communication skills, both written and verbal.

Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally‑protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.