Financial Aid and Awards Coordinator

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution in Toronto is seeking a Financial Aid and Awards Coordinator to support undergraduate medical education programs. This full-time role involves managing financial aid applications, preparing documents, and coordinating events. The ideal candidate will possess a Bachelor’s degree and have at least two years of relevant experience, along with strong communication and organizational skills. This is a term position with competitive compensation ranging from $67,916 to $86,855.

Qualifications

• Minimum two years related experience in registrarial services in a post-secondary environment.
• Experience with financial awards and financial aid administration.
• Experience in drafting presentation materials and correspondence.

Responsibilities

• Provide detailed information regarding financial aid applications and awards.
• Verify accuracy of financial aid entitlements and handle fees/fines.
• Coordinate event logistics for financial aid workshops.

Skills

Communication skills

Organizational skills

Digital fluency

Customer service orientation

Detail-oriented

Education

Bachelor's Degree or acceptable combination of equivalent experience

Tools

MS Office Suite

Zoom

Student information systems (ROSI)

Financial information systems (FIS)

Job description

Date Posted: 12/12/2025
Req ID: 46376
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus: St. George (Downtown Toronto)
Position Number: 00041897

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground‑breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life‑changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Financial Aid and Awards Coordinator, you will support our students in the undergraduate medical education (UME) programs in a collaborative, fast‑paced environment. With proven digital fluency, you will draft presentation and educational resources for digital platforms and print materials. You will support our UME grants and award processes and generate statistical reports for committee decisions. Your demonstrated ability to collaborate with partners across the University will be critical to our team's success and fostering an inclusive and welcoming learning environment.

Your responsibilities will include:

• Acting as the first point of contact, providing detailed information regarding financial aid applications and awards, and related issues
• Verifying accuracy of financial aid entitlements, handling fees/fines and issuing receipts
• Preparing award and nomination letters and drafting presentation materials
• Maintaining databases, formatting data and generating reports
• Coordinating event logistics for financial aid and financial award workshops

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum two years related experience in registrarial services in a post-secondary environment
• Experience with financial awards and financial aid administration
• Experience drafting presentation materials, letters and correspondence
• Experience working with and supporting committees and experience coordinating logistics for workshops and events, including implementing videoconferencing technologies
• Experience maintaining databases and formatting data for presentation and reports
• Advanced proficiency with MS Office Suite, survey platforms, content management systems and Zoom
• Proficiency with student information systems (ROSI), financial information systems (FIS), and learning management systems
• Strong communication (verbal and written) and interpersonal skills
• Ability to function independently with strong organizational skills
• Demonstrated initiative, to meet external deadlines and manage competing priorities
• Excellent attention to detail and the ability to exercise good judgment and discretion
• Ability to be flexible and to work effectively in a team based environment
• Ability to identify and succinctly summarize findings for diverse audiences
• Ability to interact with students, faculty and staff comfortably and professionally with a customer‑service orientation and maintaining confidentiality

Assets (Nonessential):

• Experience working in a medical academic setting and knowledge of the Temerty Faculty of Medicine
• Experience working with Qualtrics, Elentra and MedSIS

Please Note:

• This is a one (1) year term position.

To be successful in this role you will be:

• Approachable
• Perceptive

Closing Date: 12/22/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].