Field Office Admin Coordinator - Infrastructure Projects

Parsons; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm is seeking a Field Office Coordinator-Administrative Assistant in Ontario. You will provide crucial administrative support to our field office team across Southern Ontario, managing daily needs and ensuring smooth operations. The ideal candidate will hold an associate degree and have over 3 years of relevant experience. Proficiency in MS Office and the ability to lift 25kg are required. We offer an inclusive work environment with comprehensive benefits and growth opportunities.

Benefits

Health and vision insurance

Employer-paid provincial care premiums

Defined Contribution Pension Plan (DCPP)

Tax-Free Savings Account (TFSA)

Registered Retirement Savings Plan (RRSP)

Paid time off

Gym membership discounts

Qualifications

• 3+ years of related work experience is essential.
• Valid Driver's License required.

Responsibilities

• Manage day-to-day needs of field offices across Southern Ontario.
• Prepare purchase orders for subconsultants.
• Support monthly invoice reporting and preparation.
• Maintain accurate files relating to field staff.
• Assist with business development proposals.
• Manage field equipment ensuring calibration records are up to date.
• Deliver asphalt and granular samples to laboratories.
• Provide general administrative support to field staff.

Skills

Excellent written and oral communication

Organizational skills

Interpersonal skills

Proficiency in MS Office

Ability to lift 25kg

Education

Associate degree in Business (or equivalent)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

A leading engineering firm is seeking a Field Office Coordinator-Administrative Assistant in Ontario. You will provide crucial administrative support to our field office team across Southern Ontario, managing daily needs and ensuring smooth operations. The ideal candidate will hold an associate degree and have over 3 years of relevant experience. Proficiency in MS Office and the ability to lift 25kg are required. We offer an inclusive work environment with comprehensive benefits and growth opportunities.