Facilities Planning and Design Manager

City of Kelowna; Kelowna; On-site; CAD 133,000 - 156,000; Full time

Job summary

A municipal government in Canada is seeking a Facilities Planning and Design Manager to oversee long-range planning, a capital budget of over $50 million, and delivery standards for their Facilities portfolio. Candidates should have a degree in Architecture or a related discipline, at least 10 years of experience, and strong leadership skills. The position provides a salary range of $133,400 - $155,700 along with comprehensive benefits and opportunities for salary growth based on performance.

Benefits

Comprehensive benefits

Earned day off program

Paid vacation

Top pension plan

Qualifications

• Minimum of 10 years of architecture experience with knowledge of facilities planning.
• Professional registration in architecture or planning in BC is required.
• Leadership and project management training an asset.

Responsibilities

• Lead the City’s planning of an integrated Facilities portfolio.
• Negotiate Partnership Agreements around the delivery of planning projects.
• Manage the Capital Plan for Facilities including budget proposals.
• Oversee the delivery standards of the City’s Facilities portfolio.

Skills

Effective project management

Multi-tasking

Leadership

Interpersonal communication

Budgeting procedures

Civic entrepreneurial spirit

Education

Degree in Architecture or related discipline

Job description

Position Title: Facilities Planning and Design Manager

The Facilities Planning and Design Manager is responsible for the long‑range planning, the capital program, and the delivery standards of the City’s growing Facilities portfolio.

Responsibilities

• Lead the City’s planning of an integrated Facilities portfolio.
  • Manages and leads a team of diverse professional staff.
  • Applies knowledge of government administration, program planning, performance measurement, evaluation, and financial analysis.
  • Responsible for the City’s overall Strategic Facilities Masterplan using latest research and technology for best practices in public facilities.
  • Maintain the ongoing annual updates of individual Facility Masterplans that inform the Strategic Facilities Masterplan.
  • Identify, maintain, and report Service Level standards for the facilities portfolio.
• Engage in meaningful partnerships.
  • Negotiate Partnership Agreements around the delivery of planning projects and programs.
  • Facilitate public engagement initiatives and serve as the departmental liaison to community advisory committees and community associations.
  • Obtain Council approval on Facilities planning program, Strategic Facility Masterplan, and individual masterplans.
• Manage the Facilities design program.
  • Prepare functional programs and indicative designs for new or retrofitted facilities.
  • Create a delivery strategy for multiple infrastructure projects throughout the year that will be formalized through collaboration with other City departments or private sector.
  • Lead the development of high-profile Facility investments.
  • Maintain comprehensive facilities standards and specific technical standards and report performance against them.
  • Apply AI technology to assist with the design and implementation of the Facilities program.
  • Provide project management expertise and oversight for projects of staff members.
• Manage the Capital Plan for Facilities.
  • Create the capital plan for all elements of the Facilities portfolio.
  • Build consensus with internal stakeholders on the prioritization of renewal and growth investment on an annual basis.
  • Actively manage the accommodations for user groups across the City.
  • Propose budget amounts for City Council approval.
• Manage Budget.
  • Operating budget: $680,000 – Responsibility Primary.
  • Capital budget: Responsible for the planning of $50 million+ of the Capital Budget each year.
  • Final spending authority: Primary authority for contracts up to $75,000.
  • Prepare the budget, assist in departmental budget implementation; participate in budget forecasting for staffing, equipment, materials & supplies; administer the approved budget.
  • Lead a team of 4 direct reports; build strong teams that support department activities.
  • Develop, inspire, hire, assess, discipline and reward employees; celebrate success.

Qualifications – Knowledge & Experience

Degree in Architecture or related discipline along with professional registration in architecture or planning in the Province of BC. A minimum of 10 years Architecture experience with considerable knowledge of methods, principles, practices and procedures applicable to facilities planning. Leadership and project management training an asset.

Skills & Abilities

• Effective project management, specifically regarding planning and design phases of urban public infrastructure development.
• Multi‑tasking to manage complex planning projects and multiple priorities effectively; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.
• Principles and practices of organizational analysis and management.
• Leadership, motivation, team building, conflict resolution, and employee supervision, training, and development.
• Knowledge of pertinent local, regional, provincial, and federal rules, regulations and laws.
• Effective interpersonal communication, including the ability to gain cooperation through discussion and persuasion.
• Budgeting procedures and techniques.
• Effective written and verbal technical communications for various audiences.
• Demonstrate a civic entrepreneurial spirit by generating new innovative ideas and developing better methods to accomplish tasks and complete projects.

EEO Statement

All qualified applicants will receive consideration for employment, and the City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, fostering an equitable, inclusive, and progressive work environment.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other Document 1
• Other Document 2
• Other Document 3
• Other Document 4

Compensation

Annual salary range: $133,400 - $155,700. Salary will be based on qualifications and experience; opportunities for salary growth based on performance and tenure. Offers are exempt, with comprehensive benefits, earned day off program, paid vacation, and a top pension plan.