External Affairs Coordinator Job Details | TransAlta

TransAlta; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

An energy company based in Calgary is seeking an External Affairs Coordinator to join its Regulatory Policy team. This hybrid role requires strong organizational and communication skills to manage logistics, draft documents, and collaborate with stakeholders. Ideal candidates will have an undergraduate degree in a related field and some experience in administrative or public affairs work. Competitive salary and flexible benefits are offered.

Benefits

Competitive salary

Annual and long-term incentives

Company-matching pension plan

Flexible health benefits

Generous vacation and personal days

Learning and development programs

Employee recognition and rewards

Annual wellness payment

Qualifications

• 1-2 years of experience in administrative, coordination, or communications role.
• Exceptional written communication skills.
• Strong organization and time management abilities.

Responsibilities

• Coordinate calendars and meeting logistics for External Affairs.
• Draft and format high-quality communications and documents.
• Assist with presentation development and stakeholder engagement.

Skills

Written communication

Organization

Stakeholder management

Tech proficiency

Process improvement

Education

Undergraduate degree in Political Science, Economics, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Microsoft Teams

SAP systems

Job description

External Affairs Coordinator

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don’t just generate electricity—we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you’re ready to make a real impact in a dynamic industry, you bring the energy - we’ll provide the platform.

ABOUT THE ROLE

An exciting opportunity awaits for an External Affairs Coordinator within TransAlta’s External Affairs, Regulatory Policy, and Market Policy team. This role is perfect for an early career professional eager to build experience in stakeholder engagement and policy while contributing to a high impact team.

We’re seeking a proactive, detail-oriented individual who brings enthusiasm and a willingness to learn. In this hybrid role, you’ll split your time between coordinating key activities and providing essential administrative support to the team, giving you exposure to policy development, external relations, and corporate processes.

This is more than an administrative position—it’s a chance to join a leading energy company, gain hands on experience, and grow your career in external affairs.

This position is based out of our Downtown Calgary Head Office, with the flexibility of a hybrid work schedule.

A DAY IN THE LIFE

• Coordinate calendars, travel, and meeting logistics for External Affairs leader while anticipating needs and ensuring agendas, briefing materials, and follow ups are ready on time
• Draft, edit, and format high quality emails, memos, stakeholder letters, and executive ready documents
• Assist the team with presentation and materials development and record keeping for stakeholder engagement
• Manage invoices, expense reports, and basic budget tracking
• Coordinate approvals and document workflows in SharePoint/Teams while keeping folders, templates, and version history tidy and easy to navigate
• Uphold confidentiality and professionalism in all interactions; be a reliable first point of contact for internal and external stakeholders
• Special projects as required

ABOUT YOU

• Undergraduate degree in Political Science, Economics, International Relations, Business, Public Policy, or a related field that developed strong writing and critical thinking skills
• 1–2 years of experience in an administrative, coordination, public affairs, government relations, or communications role (internships/co‑ops count)
• Exceptional written communication: you can translate complex topics into clear, concise, audience appropriate messages and briefing notes
• Proven organization and time management: you juggle multiple deadlines, prioritize effectively, and follow through without reminders
• Stakeholder savvy: you build respectful relationships and handle sensitive interactions with discretion, diplomacy, and sound judgment
• Tech proficiency: confident with Outlook/Calendar, Word, Excel, PowerPoint, SharePoint, Teams; comfortable learning new tools and simple CRMs
• Process mindset: you streamline workflows, maintain clean records, and spot opportunities to improve templates and standard operating procedures
• A collaborative, service-oriented approach aligned with inclusive values; you bring positivity, accountability, and reliability to a fastmoving team
• Experience with SAP systems would be an asset

THE PERKS

• Competitive salary
• Annual and long-term incentives available for select roles
• Company-matching pension plan
• Flexible health benefits for you and your family
• Generous vacation and personal days
• Learning and development programs
• Employee recognition and rewards
• Annual wellness payment

Explore our Employee Experience Booklet on our Careers site to see how we support your growth and wellbeing www.transalta.com/careers

OUR CULTURE

At TransAlta, we’re driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we’re committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us?

Excited about this role but don’t meet every single requirement? We still encourage you to apply. Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. You might just be the candidate we are looking for.

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. ‘Safety sensitive positions’ will be required to complete pre-employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.