Executive Assistant – VP / DSVP

Intact; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading insurance company in Toronto is seeking an Executive Assistant to support two Vice Presidents. This role involves calendar management, meeting coordination, and technical support. The ideal candidate has a college diploma in administration, a minimum of 3 years experience, and proficiency in MS Office. The position offers a hybrid work model and various employee benefits.

Benefits

Flexible work arrangements

Employee Share Purchase Plan

Wellness account

Qualifications

• Minimum of 3 years experience as an executive assistant.
• Experience in managing calendars and travel arrangements.
• Ability to organize and prepare meeting agendas and minutes.

Responsibilities

• Manage and organize calendars for two Vice Presidents.
• Provide ongoing technical support to the team.
• Plan and coordinate department events.

Skills

Strong business acumen

Proficiency in MS Office

Excellent communication skills

Ability to handle multiple priorities

Education

College diploma in administration or secretarial studies

Job description

Join to apply for the Executive Assistant – VP / DSVP role at Intact

Join to apply for the Executive Assistant – VP / DSVP role at Intact

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Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About The Role

We’re looking for an Executive Assistant to join our team!

What You’ll Do Here

• Provide support to two Vice President's, which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
• Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory / equipment and distributing mail.
• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
• Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
• Assist with the annual budgeting process.
• Provide backup support to other Executive Assistants.

What You Bring To The Table

College diploma in administration or secretarial studies or equivalent combination of education and experience

Minimum of 3 years experience

Strong business acumen and professionalism

Proficiency in MS Office (Word, Excel and PowerPoint)

Can handle multiple competing priorities and deadlines

Excellent communication skills, both written and verbal

What We Offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working Here Means You'll Be Empowered To Be And Do Your Best Every Day. Here Is Some Of What You Can Expect As a Permanent Member Of Our Team

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Flexible work arrangements

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Insurance

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