Executive Assistant to the Vice President, People and Transformation

MPAC; Pickering; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A public sector organization in Ontario is seeking an Executive Assistant to provide administrative support to the Vice President. The role requires at least 5 years of experience, excellent organizational and communication skills, and advanced proficiency in MS Office. The position offers a dynamic work environment with flexible work options.

Benefits

Flexible work locations

Employee wellness support

Qualifications

• At least 5 years administrative experience supporting senior management.
• 2 years of experience as an Executive Assistant.
• General knowledge of budgeting and purchasing processes.

Responsibilities

• Receive, review, and distribute correspondence directed to the Vice President.
• Prepare documents, reports, and presentations professionally according to specifications.
• Plan travel and meeting arrangements for the Vice President.

Skills

Organizational skills

Communication skills

Customer service orientation

Attention to detail

Education

Post-secondary education in Administrative studies or related field

Tools

MS Office (Word, Excel, PowerPoint)

SAP

Job description

Overview

Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

Become an Executive Assistant to the Vice President People and Transformation with MPAC

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day.

Equity Diversity Inclusion and Anti-Racism

MPAC is committed to Equity Diversity Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full unique and authentic selves and are inspired to do their best work.

What makes you great for the role

Be part of HRs transformation, drive change, spark innovation and champion exceptional employee experience. You are an organized and detail-oriented team player who provides professional and confidential executive administrative operational and financial support services.

We have

• A team of highly skilled dedicated and collaborative staff
• Leadership that supports you
• An enterprise that embraces change
• A work environment that has flexible work locations (including remote) hours of work and overall employee wellness support

You have

• At least 5 years administrative experience supporting senior management with at least 2 years Executive Assistant experience
• General knowledge of budgeting and purchasing processes
• Good organization time management and communication skills
• Ability to pay great attention to detail and work under pressure
• A team player with a strong customer service orientation
• Advanced proficiency in MS Office suite of applications: Word Excel and PowerPoint

Nice to have

• Completion of post-secondary education in Administrative studies or a related field
• Excellent knowledge of administrative and expense related policies and procedures
• General knowledge of relevant acts (e.g. Assessment Act Municipal Act Education Act)
• Experience using an ERP / HRIS system (SAP preferred) and Data Tracking System

What you will do

• Receive review and distribute all correspondence directed to the Vice President and follow up on all outstanding issues in a timely manner
• Respond to routine enquiries either verbally or in writing using discretion in the release of information
• Prepare documents reports and presentations in a professional manner and according to specifications and adherence to MPAC standards
• Plan travel and meeting arrangements for the Vice President and the management team as required
• Provide input into annual budgeting process and input budget information into SAP financial system
• Examine and process all expenditure documents including preparation of purchase orders for requisition of office supplies ensuring compliance with relevant policies and procedures
• Reconcile suppliers Statements of Account resolving any discrepancies as required

Additional Information

• Requisition ID : 2656
• Job Type : Non-Union Staff
• Closing Date : August 6 2025

Ready to apply

Please note only applications submitted through the Applicant Tracking System will be accepted.

Successful candidates will be required to undergo a background verification with Mintz Global Screening. By applying to this job posting you are providing your consent to MPAC to share your name email address and phone number with Mintz to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC should you be the successful incumbent.

MPAC is committed to fostering an inclusive accessible environment where all employees and members of the public feel valued respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

Persons with disability who need accommodation in the application process or those needing job postings in an alternative format may email their request to

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Please note that MPAC prohibits employees from holding a current / valid real estate license and successful applicants must at least suspend their real estate licenses during their period of employment at MPAC as outlined in our Employee Code of Conduct.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.

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Key information

• Employment Type: Trainee
• Experience: years
• Vacancy: 1