Executive Assistant to the COO & CEO (Vancouver based)

Pearl West; Vancouver; On-site; CAD 70,000 - 100,000; Full time

Job summary

A fast-growing consumer brand company in Metro Vancouver is seeking a Senior Executive Assistant to enhance the efficiency of the CEO and COO. The ideal candidate will have extensive experience supporting C-level executives in high-growth environments and will demonstrate exceptional organizational and communication skills. This full-time hybrid role offers direct exposure to high-stakes projects and significant autonomy.

Benefits

Competitive salary

Equity upside

Flexible work arrangements

Annual team retreats

Wellness programs

Qualifications

• 5+ years supporting C-level execs in fast-paced environments.
• Experience in high-growth startups is an advantage.
• Proven discretion in handling sensitive information.

Responsibilities

• Optimize executive operations by managing calendars and workflows.
• Enable efficient communication between teams and executives.
• Monitor key initiatives and ensure deadlines are met.

Skills

Organizational skills

Time-management

Advanced proficiency with G-Suite

Communication

Business acumen

Education

Bachelor's degree in business or communications

Tools

ClickUp

Asana

Slack

Job description

Company Overview

Pearl West is building the future of consumer brands fast focused and performance-driven. Think mini-Unilever without the bloat of traditional private equity or the stale DTC playbook.

We own and operate six brands across beauty supplements sports nutrition skincare and pet care with a combined run rate of $40M USD and growing rapidly. Our model : acquire profitable $2M EBITDA brands scale them aggressively and position them for exit within three years.

Our mission is unapologetic : build unforgettable brands and exit them at their peak. Backed by seasoned operators deep e-commerce expertise and strong capitalization we move fast cut the noise and execute relentlessly.

If you value clarity over chaos speed over politics and results over theater you belong here.

Role Overview

We're hiring a Senior Executive Assistant (EA) to partner with our CEO and COO. This isn't a traditional gatekeeping role its about amplifying executive impact. You'll run point on critical workflows streamline priorities and ensure leadership operates at peak efficiency.

This is a full-time hybrid role (Vancouver-based flexible). You’ll have direct exposure to high-stakes projects confidential initiatives and the decision-making that shapes our companys trajectory.

Key Responsibilities

• Optimize Executive Operations Own calendars inboxes and workflows to maximize leadership focus on high-leverage priorities.
• Drive Cross-Team Communication Capture action items assign ownership in ClickUp and ensure follow-through.
• Track Projects & Priorities Monitor key initiatives flag risks early and hold teams accountable to deadlines.
• Enable Information Flow Be the hub between executives and teams clear fast aligned.
• Prep & Follow-Up Build briefing notes agendas and consolidated updates to keep meetings outcome-driven.
• Improve Processes Spot inefficiencies and design better systems tools and templates.
• Confidential Support Handle sensitive information with discretion.
• Run Logistics Manage travel events and scheduling seamlessly.

Key Performance Indicators (KPIs)

• Meeting Efficiency 90% of meetings produce clear action items logged in ClickUp.
• Calendar Optimization (target not specified).
• 80% of exec time on top priorities.
• Task Execution 90% of assigned actions completed on time.
• Communication Speed Cut internal follow-up turnaround by 25%.
• Process Innovation Launch at least 3 new efficiency-boosting systems / tools in Year 1.

Success Benchmarks (Days)

First 30 Days

• Shadow CEO / COO to master workflows priorities and communication style.
• Deep-dive into Pearl West brands playbooks and operating model.
• Take over scheduling inbox triage and meeting prep.

First 60 Days

• Independently manage executive deliverables and follow-ups.
• Roll out organizational systems that boost leadership productivity.
• Coordinate at least one cross-functional initiative end-to-end.

First 90 Days

• Operate as a trusted partner anticipating needs and driving outcomes proactively.
• Fully own investor / board reporting cadence.
• Deliver measurable efficiency gains and time savings for executives.

Required Skills & Qualifications

Must-Have Skills

• 5 years supporting C-level execs in fast-paced high-growth environments.
• Exceptional organizational and time-management skills.
• Advanced proficiency with G-Suite Slack and project tools (ClickUp / Asana).
• Sharp business acumen able to turn vision into execution.
• Excellent written and verbal communication.
• Proven discretion handling sensitive information.

Nice-to-Have Skills

• Background in e-commerce private equity or high-growth consumer brands.
• Familiarity with financial reporting and KPI dashboards.
• Bilingual (English Spanish or French).
• Growth-stage / startup experience.

Experience & Education

• 5 years supporting C-level executives in fast-paced environments.
• Bachelors degree in business communications or related field preferred.
• Prior experience in growth-stage or startup environments strongly valued.

Who Should Apply

Apply if you :

• Thrive under pressure and in high-speed environments.
• Anticipate problems before they arise.
• Want direct impact on executive performance and company outcomes.

Skip this role if you :

• Need heavy structure direction or handholding.
• Get rattled by shifting priorities or fast pivots.

Why Join Us

• Growth & Career Development : Direct exposure to leadership investors and scaling a portfolio of brands.
• Work Culture : No politics. High-performance collaborative and outcome-driven.
• Compensation & Benefits : Competitive salary equity upside flexible work arrangements and wellness perks.
• Unique Perks : Annual team retreats learning budgets and the chance to shape a company on the rise.

Compensation & Benefits

• Growth & Development Work directly with leadership investors and brand operators.
• Culture No politics. High-performance collaborative outcome-driven.
• Compensation very competitive base salary performance bonus equity.
• Flexibility Hybrid role in Vancouver (or Montreal) with autonomy.
• Benefits Health dental mental health support flexible PTO.
• Perks Annual retreats wellness programs learning stipends.

Application Process

• Step 1 : Submit resume cover letter.
• Step 2 : Online assessment.
• Step 3 : Screening call with HR.
• Step 4 : Final interview with CEO & COO.