Executive Assistant to EVP & COO, and EVP, Enterprise Strategies & CFO

First Capital REIT; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading real estate investment trust in Toronto is seeking an experienced Executive Assistant to provide administrative support to senior executives. The successful candidate will manage meetings, prepare correspondence, and assist with budgeting. A post-secondary degree and over ten years of experience in a senior administrative role are required. This role offers competitive compensation and benefits, including healthcare and a tuition development program.

Benefits

Company-matched savings plans

Fully paid Extended Healthcare benefits

Annual Wellness Subsidy

Tuition & Development Program

Employee Referral Program

Rewards and Recognition Programs

Paid time off during December holiday season

Parental leave benefits

Qualifications

• 10+ years experience in a similar senior administrative role.
• Experience at a publicly traded company is a strong asset.

Responsibilities

• Anticipate needs and provide solutions.
• Manage meeting facilitation and correspondence.
• Process invoices and expense reports.

Skills

MS Excel

PowerPoint

Word

Outlook

Communication skills

Organizational skills

Interpersonal skills

Education

Post-secondary degree

Job description

Overview

First Capital [TSX :

owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors, and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

The Role

The Executive Assistant will provide administrative and strategic support to our Executive Vice President & Chief Operating Officer, and to our Executive Vice President, Enterprise Strategies & Chief Financial Officer at our head office in Liberty Village. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.

What You Will Do

• Anticipate the needs and work ahead to provide solutions.
• Manage all requirements in support of smooth and efficient meeting facilitation, including scheduling, agendas, presentations, minutes, etc.
• Prepare a variety of correspondence, presentations, and documents.
• Manage travel requirements as needed.
• A team champion of technology, embracing all the technology available and harnessing it to streamline processes.
• Process invoices and expense reports promptly and per our accounting policies.
• Assist with the annual budget process, including monthly reporting and quarterly accruals, and the application of appropriate e-billing system.
• Establish and maintain electronic filing systems.
• Act as key liaison with internal and external stakeholders, including board members, senior executives, and employees.
• Develop and maintain relationships with peer business Executive Assistants and others across the organization.
• Perform various other duties as delegated or assigned including support for special projects and transactions. Take initiative and find new ways to add value and create efficiencies.

What You Bring

• Post-secondary degree with ten (10) plus years’ experience in a similar senior administrative role, preferably within a corporate environment.
• Experience at a similarly publicly traded company and working with Boards is a strong asset.

What You Need to Be Successful

• Expert-level experience with MS Excel, PowerPoint, Word, and Outlook.
• Well-developed communication and interpersonal skills to effectively collaborate across all levels within and outside the organization.
• Poise, confidence, excellent organizational skills, and initiative.
• Proactive self-starter with a \'can-do\' attitude who can anticipate executives\' needs and provide solutions.
• Excellent attention to detail and time management skills to with the ability multi-task in a fast-paced environment.

What We Offer

We invest in People. Along with our competitive compensation packages—we're always thinking of new ways for our people to share in the company\'s success. We are very proud to offer the following to our employees :

• Company-matched savings plans
• Fully paid Extended Healthcare benefits from day one
• Annual Wellness Subsidy
• Tuition & Development Program
• Employee Referral Program
• Rewards and Recognition Programs
• Paid time off during December holiday season
• Parental leave benefits