Executive Assistant to COO

Monarch Dentistry Ontario Canada; Burlington; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading dental organization is looking for an Assistant to the COO to support operations and administration. This hybrid position will involve responsibilities such as managing schedules, preparing reports, and liaising with teams. Candidates should have an educational background in business or healthcare and at least 3 years of relevant experience. This role offers competitive hourly pay and a dynamic work environment.

Benefits

Hybrid work arrangement

Opportunities for professional growth

Dynamic team culture

Qualifications

• Minimum of 3 years of administrative or operational support experience in a dental or healthcare environment.
• Ability to manage multiple priorities independently and collaboratively.

Responsibilities

• Provide executive-level administrative support to the COO.
• Prepare, analyze, and maintain reports and presentations.
• Liaise with office managers and regional teams.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office Suite

Knowledge of dental software

Education

Post-secondary education in business administration or healthcare management

Tools

Cleardent

Abeldent

Dentrix

Job description

Monarch Dentistry is a trusted dental group with multiple locations across Ontario, dedicated to providing exceptional patient care in a welcoming environment. We are looking for a highly organized and motivated Assistant to the COO to support our executive leadership team. This hybrid role offers the opportunity to work both from our Burlington head office and at a London, Ontario location.

Position Overview

As the Assistant to the COO, you will play a key role in supporting the day-to-day operations of a growing dental organization. You will provide direct administrative and operational support to the COO, coordinate projects, prepare reports, and act as a point of contact between head office, regional managers, and individual dental clinics.

Responsibilities

• Provide executive-level administrative support to the COO, including scheduling, correspondence, and document preparation.
• Assist with the coordination and monitoring of operational initiatives across multiple dental offices.
• Prepare, analyze, and maintain reports, spreadsheets, and presentations related to clinic performance and operational goals.
• Liaise with office managers, clinical staff, and regional teams to ensure smooth communication and follow-up on directives from the COO.
• Support in the implementation and tracking of corporate policies, procedures, and projects.
• Organize and participate in meetings, record minutes, and ensure action items are followed up in a timely manner.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide ad-hoc project support as assigned.

Qualifications & Skills

• Post-secondary education in business administration, healthcare management, or a related field.
• Minimum of 3 years of administrative or operational support experience, preferably in a dental or healthcare environment.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of dental practice management software such as Cleardent, Abeldent, and Dentrix is a strong asset.
• Ability to work independently and collaboratively in a hybrid environment.
• High level of professionalism, discretion, and attention to detail.

Why Join Monarch Dentistry?

• Be part of a dynamic and growing dental organization.
• Hybrid work arrangement with flexibility between London and Burlington offices.
• Opportunity to contribute directly to the success and growth of the company.
• Collaborative team culture with opportunities for professional growth.

Pay: $24-$28 / hour, negotiable based on experience.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Hospitals and Health Care