Executive Assistant to Chief Strategy & Innovation Officer

Royal Bank of Canada; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading financial institution is seeking an Executive Assistant to provide organizational support to the Chief Strategy and Innovation Officer. The ideal candidate will have at least 5 years of experience in a professional services environment, strong communication skills, and the ability to manage multiple tasks in a fast-paced setting. This full-time position in Toronto offers competitive compensation and a supportive work environment.

Benefits

Comprehensive Total Rewards Program

Flexible benefits

Coaching development opportunities

Work/life balance options

Qualifications

• Minimum 5 years experience as an executive assistant supporting senior executives.
• Strong verbal and written communication skills.
• Ability to anticipate needs proactively.

Responsibilities

• Maintain calendar for the Chief Strategy and Innovation Officer.
• Support Operating Committee meetings organization.
• Coordinate executive-level meetings and events.

Skills

Organizational support

Time management

Strong communication skills

Proactive mindset

Relationship building

Discretion

Education

Secondary education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

The Executive Assistant will provide organizational support to the Chief Strategy and Innovation Officer for RBC Capital Markets. The role also includes the management of the weekly Capital Markets Operating Committee, coordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers and an ability to juggle multiple tasks in a very fast paced and dynamic environment. Given the broad mandate across Strategy Marketing Sustainability Economics and Innovation the role also requires creativity and curiosity to help position the firm for the future.

Responsibilities

• Maintain schedule/calendar of key activities for the Chief Strategy and Innovation Officer and ensure key business critical dates are met. Prioritize and triage as needed.
• Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials, and summarizing meeting notes.
• Work with the Leadership Team to proactively identify required needs, conflicts, and materials.
• Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations inclusive of topics and submission and presentation dates.
• Exhibit initiative and follow-through to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so.
• Communicate on a timely basis the status of key deliverables as appropriate.
• Complete administrative tasks including coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
• Prepare, track and manage expense reports via expense reporting system.
• Review email requests for approval (e.g., meeting materials, reports) on a daily basis.
• Maintain an organized filing system both digitally and with paper documents.
• Coordinate with building management on real estate needs and manage security cards for the team.
• Update vacation and absence records.
• Arrange new employee onboarding and departure.
• Participate in performing tasks on special projects as requested.

Qualifications

• Secondary education and minimum 5 years experience in an executive assistant capacity within a professional services environment supporting senior executives.
• Strong verbal and written communication skills both internally and externally.
• Proactive solutions-oriented mindset and anticipate needs without being asked.
• Ability to partner effectively with key stakeholders and build strong collaborative relationships.
• Demonstrate ownership and execution of primary responsibilities.
• Outstanding time management skills, diplomacy and positive can-do attitude.
• Ability to maintain consistent and high levels of performance; enjoys working in a time-sensitive fast-paced environment.
• Capable of multi-tasking across projects and flex when needed.
• Experience working on highly confidential projects with appropriate discretion and sensitivity.
• Strong working knowledge of Word, Excel, PowerPoint and Outlook.
• Experience working in Capital Markets industry is preferred.

Benefits and Why RBC

• We thrive on the challenge to be our best, progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation.
• Leaders who support your development through coaching and managing opportunities.
• Work in a dynamic, collaborative, progressive and high-performing team.
• Opportunities to do challenging work and flexible work/life balance options.

Additional Job Details

• Address: Royal Bank Plaza, 200 Bay St, Toronto
• City: Toronto
• Country: Canada
• Work hours / week: 37.5
• Employment Type: Full time
• Platform: Capital Markets
• Job Type: Regular
• Pay Type: Salaried
• Application Deadline: Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment: At RBC we believe an inclusive workplace that has diverse perspectives is core to our growth as one of the largest banks in the world. RBC strives to deliver a workplace based on respect, belonging and opportunity for all.