Executive Assistant to C-Suite Executives

Quantum Management Services; Toronto; Hybrid; CAD 90,000 - 100,000; Full time

Job summary

A prominent management consulting firm in Toronto is seeking an experienced Executive Assistant to support its C-Suite Executives. This role requires exceptional organizational skills and the ability to operate in a fast-paced environment. Responsibilities include managing executive calendars, planning travel, and facilitating high-level communications. The ideal candidate has a background in executive support and excellent multitasking abilities. Join this high-performance culture and shape your career with a visionary team.

Qualifications

• Previous experience in executive assistance or administrative roles.
• Ability to thrive in high-pressure environments.
• Proactive approach with strong follow-through.

Responsibilities

• Manage executive calendar and communications.
• Build relationships with internal and external partners.
• Plan and execute external events and meetings.

Skills

Executive assistance

Attention to detail

Organizational skills

Multitasking

Emotional intelligence

Education

Post-secondary education

Job description

Overview

Ref. No.: 123053

Position: Executive Assistant to C-Suite Executives

Location: North York, Toronto (Fully On-Site)

Salary: 90,000–100,000 (commensurate with experience)

We are seeking a high-performing Executive Assistant to provide comprehensive support to senior leadership team in a fast-paced, high-demand environment. This is an excellent opportunity for a resilient, adaptable professional who thrives under pressure and can manage a diverse range of personal and executive-level responsibilities.

Responsibilities

• Manage executive calendar, email, communications, and high-impact meetings, ensuring alignment with priorities and objectives
• Build and maintain relationships with internal teams, advisors, vendors, and industry partners, supporting collaboration and performance
• Lead culture initiatives, recognition programs, and key organizational communications
• Plan and coordinate executive travel, budgets, and expense management
• Develop and oversee onboarding, training, and compliance programs for employees and vendors
• Facilitate executive introductions, one-on-one meetings, and support management team presentations and reporting
• Plan and execute external events, conferences, public engagements, and vendor / advisor communications

Qualifications

• Previous experience in executive assistance, administrative, or business operations roles
• Experience in fast-paced, high-pressure, or entrepreneurial environments
• Exceptional attention to detail, proactive approach, and strong follow-through
• Highly organized with excellent multitasking skills
• Strong emotional intelligence with the ability to engage high-level stakeholders
• Ability to remain composed and professional under pressure
• Post-secondary education preferred

This is more than a support role—it’s an opportunity to contribute to a visionary team, thrive in a high-growth organization, and shape your career within a high-performance culture. If you are interested, please submit a Word version of your resume to Angelica Stewart at .

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