Executive Assistant & Spectrum Auction Coordinator

Rogers Communications, Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading telecommunications company in Toronto is looking for an Executive Assistant & Spectrum Auction Coordinator to provide comprehensive administrative support to senior executives, manage project coordination for government auctions, and ensure compliance with regulations. The ideal candidate should have strong project management skills, advanced MS Office proficiency, and experience in spectrum coordination. Benefits include competitive salary, health benefits, and employee discounts.

Benefits

Competitive salary & annual bonus

Flexible health and dental benefits

Paid time off for volunteering

Generous employee discounts

Wellness programs

Qualifications

• 3+ years of experience in spectrum coordination or RF planning.
• 2+ years of experience in executive or administrative support.
• Familiarity with spectrum management tools and regulatory frameworks.
• Demonstrated advanced technical competence with MS Office.

Responsibilities

• Provide a wide variety of senior administrative support.
• Coordinate frequency assignments and ensure compliance with regulations.
• Prepare and edit correspondence, reports, presentations and other documents.
• Manage financials, invoicing, and budgets.

Skills

Attention to detail

Project management

Financial administration

Excellent communication

Ability to handle confidential information

Education

Bachelor’s degree in Telecommunications, Engineering, Business Administration, or related field

Tools

Microsoft Office (Word, PowerPoint, Excel)

Microsoft Project

Job description

Executive Assistant & Spectrum Auction Coordinator

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Our Technology team wakes up every day with one goal in mind - connecting Canadians to the people and things that matter most. Together, we are proud to support 30 million Canadians each month through managing a robust portfolio that champions leading-edge technology. We drive large-scale, complex, and high-visibility technology projects and programs that shape the future of technology in Canada and expand connectivity from coast to coast. If you are interested in being a part of this, consider applying for the following opportunity:

Who we're looking for:

We are looking for a talented individual to join the Technology team supporting the SVP, Technology Strategy, Innovation & Partnerships where you will have a chance to grow and add value to the Technology team. The ideal candidate for this role will be required to work independently to provide advanced, highly diversified, confidential executive and administrative assistance to the SVP, while exercising initiative and judgment on a regular basis. The position also addresses the periodic requirements related to the project coordination of the Government of Canada radio spectrum auctions, including both internal and external teams, the position requires strong coordination, project management and financial administration skills, excellent communication skills and the ability to manage multiple priorities efficiently.

What you’ll do:

• Provide a wide variety of senior administrative support.
• Coordinate frequency assignments and ensure compliance with National and international spectrum regulations.
• Advanced knowledge of Microsoft Office – Outlook, Word, Excel and PowerPoint to compose correspondence, reports and presentations as required. Experience with Microsoft Project is a plus.
• Provide executive administrative support to the SVP and other executives and the SVPs , direct reports (as may be necessary), including calendar management, travel arrangements, and meeting coordination, invoicing, budget tracking.
• Project coordination of spectrum auctions related to internal and external resources, meeting, financial and human resources tracking (including requirements such as work permits, budgets and expense tracking (both internal and external), supplier ordering and tracking (via Rogers’ procurement) assistance with logistics before, during and after auctions are run.
• Prepare and edit correspondence, reports, presentations and other documents as required.
• Proactively deal with ambiguity and handle changing and competing priorities (e.g., providing assistance on ad-hoc business requests).
• Coordinate with external clients for meetings, calls and special events.
• Maintain departmental daily operational workflow, including coordinating responses to both internal and external inquiries/requests.
• Handle highly sensitive and confidential matters.
• Miscellaneous department purchases and orders including general office needs.
• Management support of financials, invoicing and budgets.
• Management of timekeeper, vacations and other related needs.

What you bring:

• Ability to work independently as well as in a team and cross-functional matrix environment with resources that are not direct reports and in an environment that is always shifting and often unstructured.
• A high level of attention to detail, accuracy, and follow-up.
• You are comfortable and trustworthy in handling confidential information and complex situations.
• You are comfortable with technology and working in a technology focused team.
• Bachelor’s degree in Telecommunications, Engineering, Business Administration, or related field.
• 3+ years of experience in spectrum coordination or RF planning.
• 2+ years of experience in executive or administrative support.
• Experience with project management and/or experience in coordinating complex projects.
• Familiarity with spectrum management tools and regulatory frameworks.
• Depth and breadth of administrative or business-related experience supporting senior management executives.
• Demonstrated advanced technical competence with MS Office - Word, PowerPoint, Excel and e-mail in order to create effective presentations, documents and spreadsheets. Experience with Microsoft Project is a plus.
• Ability to work independently as well as in a team environment
• Willing to work flexible hours to meet challenging and changing deadlines.

What’s in it for you?

We believe in investing in our people and helping them reach their potential as valuable members of our team. As part of our team, you’ll have access to a wide range of incredible resources, growth opportunities, discounts, and perks, including:

• Competitive salary & annual bonus
• Competitive & flexible health and dental benefits, pension plan, RRSP, TFSA, and Stock matching programs.
• Discounts: Enjoy up to 50% off Rogers Services and Blue Jays Tickets, 25% off TSC items, and a 20% discount on all wireless accessories sold in Rogers stores.
• Paid time off for volunteering
• Company matching contributions to charities you support
• Rogers First: priority in applying to internal roles of interest
• Wellness Programs:
  • Homewood employee & family assistance program
  • Cognitive Behavioural Therapy (CBT) & Virtual therapy sessions
  • Low or no-cost fitness membership with access to virtual classes
• Our commitment to the environment and diversity:
  • Work for an organization committed to environmental protection
  • Strong commitment to diversity and inclusion with employee resource groups supporting equity-deserving groups including groups representing People of Colour, 2SLGBTQIA+, Indigenous Peoples, Persons with Disabilities and Women. We all bring something different, and we know what makes us different makes us great.

To protect our people, brand and assets, a pre-employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 1 Mount Pleasant (083), Toronto, ON
Travel Requirements: Up to 10%
Background Check(s) Required: Criminal Record and Credit Check
Posting Category/Function: Technology & Information Technology
Requisition ID: 328879

To support career growth, collaboration, and high-performing teams, all Corporate Employees are expected to work onsite a minimum of four (4) days per week starting October 6, 2025, increasing to five (5) days per week effective February 2, 2026. We believe that in-person connection strengthens our culture and drives industry-leading performance.

At Rogers, we believe the key to a strong business, is a diverse workforce where equity and inclusion are core to making everyone feel like they belong. We do this by embracing our diversity, celebrating our different perspectives, and working towards creating environments that empower our people to bring their whole selves to work. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential by removing any barriers for equal participation. We work with our candidates who are experiencing a disability throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Recruitment Process FAQ.

Posting Notes: Technology

Location: Toronto, ON, CA

Being a Rogers team member comes with some great perks & benefits including:

Health & well-being benefits
Donation matching
Paid time off for volunteering
Wealth Accumulation including: Pension plan & Employee stock options
Generous employee discounts
Leadership development, Mentorship, and Coaching programs

available for full-time and part-time permanent employees, some restrictions apply