Executive Assistant | President - Real Estate Management Services

Colliers; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading commercial real estate firm in Toronto is seeking an Executive Assistant to provide support to the President and senior leadership team. Responsibilities include managing calendars, organizing meetings, and handling confidential information. The ideal candidate will have 7+ years of experience in a fast-paced environment and be proficient in Microsoft Office. Join a collaborative culture with opportunities for career growth and innovative projects.

Benefits

Career growth opportunities

Innovative projects

Competitive benefits & compensation

Collaborative culture

Global network access

Qualifications

• 7+ years of experience in an Executive Assistant role
• Ability to manage multiple executives in a fast-paced environment
• Capable of handling sensitive and confidential information

Responsibilities

• Provide executive administration support to the President and team.
• Coordinate calendars and organize travel and meetings.
• Prepare correspondence and communicate effectively with partners.

Skills

Executive Assistant experience

Communication skills

Planning skills

Microsoft Office proficiency

Events and Conference experience

Commercial Real estate experience

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you an opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

This position is for an Executive Assistant to the President of Real Estate Management Services Canada (REMS), based in our Toronto offices.

About this role

In this role, you will provide executive administration support to the President of Real Estate Management Services Canada (REMS) and other team members in the Office of the President, encompassing all administrative and coordinative tasks. You will also provide support to other members of the REMS Canadian senior leadership team as required and supportable by workload.

This role will include coordination of calendars, organization of travel and meetings, preparation of correspondence communications and presentations, processing expenses and other related invoices, and organization of events as needed.

You will have extensive experience in cross-group coordination at all levels, along with superb written and oral communication skills and planning skills with the ability to function effectively with minimal direction. You will be a trusted partner to executives, acting in utmost confidentiality.

• You will be a trusted partner to our executives, essentially enabling them to effectively manage their time and workload.
• You will proactively identify tasks to complete and be able to anticipate needs, always being one step ahead.
• You will handle all company-related expenses in a timely manner to ensure proper reimbursement. Manages expense report approval process for executive(s).
• You will handle sensitive and highly confidential information for executive(s) relating to the company, employees, compensation, etc.
• You will prepare written reports and communicate effectively with internal and external business partners, interacting professionally with them.
• You coordinate meetings, organize and schedule large and complex activities such as cross-functional events, business travel, conferences and department activities.

What you bring

• Minimum 7+ years of Executive Assistant experience within a fast-paced professional services environment, managing multiple executives.
• Bachelor’s Degree in Business Administration or related field preferred.
• Advanced knowledge of all Microsoft Office programs (Word, Excel, PowerPoint and Outlook)
• Ability to process instructions and successfully execute projects from start to finish, meeting critical deadlines, including coordinating critical leadership sessions.
• Ability to create and edit presentations and other written communication to ensure consistency in tone and message.
• Events and Conference experience
• Commercial Real estate experience

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What we offer

• Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
• Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
• Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: Colliers Diversity page.
• Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].