Executive Assistant II

lululemon; Vancouver; Hybrid; CAD 63,000 - 84,000; Full time

Job summary

A leading performance apparel company in Vancouver seeks an Executive Assistant with at least 7 years of experience. In this hybrid role, you will support up to two executives, managing calendars and communications. The ideal candidate should demonstrate excellent business acumen, confidentiality, and proficiency in Microsoft Office. The position offers a competitive compensation range of $63,900 to $83,900, along with various benefits including health plans, paid time off, and employee discounts.

Benefits

Extended health and dental benefits

Paid time off

Savings and retirement plan matching

Generous employee discount

Fitness & yoga classes

Parenthood top-up

Development course offerings

Qualifications

• 7+ years of experience in an executive support capacity with increasing responsibilities.
• Ability to exercise sound judgment and prioritization.
• Experience in a fast-paced environment.

Responsibilities

• Coordinate Executive’s calendar and emails, manage time-sensitive communications.
• Establish work priorities and assign tasks to department staff.
• Prepare briefing notes and meeting documentation.

Skills

Business acumen

Tact and sound judgment

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Confidentiality

Job description

Overview

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. We focus on creating positive change to build a healthier, thriving future and an equitable, inclusive, and growth-focused environment for our people.

Day in the Life

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. As a Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant plays a vital role in the success of their departments.

Tasks in this role include (but are not limited to):

• Display great business acumen and maturity in role.
• Daily collaboration and communications with the EA team.
• Coordinate Executive’s calendar and contacts and, according to allowed authority, manage Executives email; prioritize time-sensitive emails and email file management.
• Coordinate and send meeting invitations and agendas to attendees, book meeting rooms and arrange for tech resources and refreshments to support efficient meeting facilitation.
• Establish work priorities and direct the assignment of work to various department staff according to scope of allowed authority.
• Act as a communications liaison with the Department and dept EA Team as required.
• Prepare briefing notes and minutes of meetings, as required.
• Provide Executives with documentation needed for meetings and correspondence with the business.
• Delegate and follow up on action items that fall within the realm of responsibility.
• Maintain confidential information for the business, team, and leadership and ensure information is handled appropriately.
• Coordinate C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with a team of Executive Assistants and according to the most Senior Executive travel plan.
• Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Operate with an ‘Executive partnership’ mindset and drive proactive business planning.
• Support space planning needs for department growth.
• Lead Special Projects as assigned by Executive.
• In partnership with P&C, own and oversee onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications

• 7+ years’ experience or equivalent in an administrative and/or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company.

Key Skills & Core Values You Bring

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner.
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies aligned to the vision and values of the company to achieve goals; considers the big-picture implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

Must Haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working; doesn’t take yourself too seriously.

Additional Notes

Authorization to work in the United States of America is required for this role.

Compensation and Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from $63,900-$83,900 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.

At lululemon, investing in our people is a top priority. We strive to be the place where inclusive leaders come to develop and enable all to be well. Other components of our total rewards offerings include:

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

Workplace Arrangement

Hybrid. In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week.