Executive Assistant, C-suite

MHB Group; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading private equity real estate firm in Toronto is seeking an experienced Executive Assistant to support the CEO. This high-trust role requires managing complex travel schedules and handling real estate legal documents with discretion. Ideal candidates thrive in fast-paced environments and have strong organizational skills. The firm offers a stable work environment with compensation reflecting experience and significant opportunity for impact across various operations.

Qualifications

• Ability to manage multi-time-zone travel schedules with ease.
• Experience preparing and coordinating real-estate legal documents.
• Must possess strong organizational and prioritization skills.

Responsibilities

• Manage an intensive travel schedule, adapting to last-minute changes.
• Prepare and review real estate legal documents including LOIs and agreements.
• Maintain confidential information with the utmost discretion.

Skills

Managing complex travel schedules

Handling real-estate legal documentation

Confidential information management

Strong communication

Job description

A highly respected and well-established private equity real estate company is in search of an experienced Executive Assistant to support the Founder & CEO. This is a high‑trust, high‑impact role within a fully integrated real estate investment firm spanning acquisitions, development, asset & property management, across a diverse portfolio of assets.

This opportunity suits an Executive Assistant who thrives in fast‑moving environments, adept at managing a complex travel calendar with ease, and is highly comfortable handling real‑estate legal documentation with discretion and precision.

In this role, you will act as the CEO’s right hand, ensuring seamless day‑to‑day operations while anticipating needs and staying several steps ahead.

• Manage an intensive, multi‑time‑zone travel schedule with the ability to pivot to last‑minute changes
• OverseeMedicine dynamic calendar, prioritizing meetings across investments, lenders, partners, and internal teams
• Prepare, review, and coordinate real‑estate legal documents (LOIs, NDAs, purchase and sale agreements, financing docs, leases, etc.)
• Liaise with legal counsel, investors, lenders, and senior executives
• Handle confidential information with absolute discretion
• Support board, investor, and senior leadership meetings (materials, follow‑ups, action items)
• Act as a trusted gatekeeper while maintaining strong external relationships

Why This Role

• Stability with a long‑standing, privately held firm with a strong track record of success
• Support C‑level executive with broad visibility across acquisitions, development, and asset management
• A role where your impact is truly valued by the team
• Compensation reflectiveuls of experience: 80‑100k+
• Conveniently located – steps from TTC/Subway

If you’re an experienced and dedicated Executive Assistant who enjoys operating at the executive level in real estate—then APPLY NOW!