Executive Assistant, BMO Capital Markets

BMO; Calgary; On-site; CAD 64,000 - 80,000; Full time

Job summary

A leading financial institution in Calgary is looking for an experienced administrative professional to provide high-level support and contribute to various strategic initiatives. Candidates should have over 7 years of relevant experience along with excellent communication and analytical skills. The role supports managers and their teams in various administrative and operational tasks, ensuring efficiency and adherence to control standards.

Qualifications

• Typically 7+ years of relevant experience in an administrative/support role.
• Strong collaboration and team skills.
• Deep analytical and problem-solving skills.

Responsibilities

• Provides expertise and advice on strategic initiatives.
• Coordinates project-specific tasks, including presentations.
• Prepares regular and ad-hoc reports and dashboards.

Skills

Verbal and written communication skills

Collaboration and team skills

Analytical skills

Problem-solving skills

Influence skills

Education

Post-secondary degree in a related field

Job description

Application Deadline :

Address :

525 8th Ave SW East Tower

This role performs a variety of administrative and clerical tasks, including financial and human resources administration, and provides professional support to Managers and their teams. The position ensures all administrative and operational processes and control standards are followed, while seeking opportunities for improvement to contribute to the efficient operation of the business group.

• Provides expertise and advice on strategic initiatives and manages relationships related to these initiatives.
• Manages A&D applications and software systems, collaborating with Risk and Compliance to ensure vendor attestations are completed.
• Facilitates project-specific tasks, including coordinating presentations, developing marketing materials, and assisting with geology map production.
• Builds effective relationships with internal and external stakeholders.
• Analyzes data, breaks down strategic problems, and provides insights and recommendations.
• Prepares regular and ad-hoc reports and dashboards.
• Leads planning and coordination of department events.
• Provides senior administrative support within a diverse team, including senior executives.
• Uses systems to manage information efficiently.
• Integrates data from multiple sources to streamline processes and reporting.
• Contributes to administrative program planning and implementation.
• Monitors budgets and reports on financial results.
• Mentors junior administrative staff to develop their capabilities.
• Manages calendars, schedules meetings, books resources, and supports event coordination.
• Maintains filing systems and ensures documentation is accessible.
• Supports communication development, including writing and editing.
• Handles outgoing communications, responds to inquiries, and escalates issues as needed.
• Processes invoices and expense claims, tracking expenses within budget.
• Arranges travel and liaises with vendors and internal teams on premises and office needs.
• Maintains supplies inventory and manages scheduling for vacations and absences.
• Coordinates training and collaborates with stakeholders to meet business objectives.
• Organizes work information for accuracy and completeness.
• Focus may be on specific business groups; exercises judgment and works independently.

Qualifications :

• Typically 7+ years of relevant experience in an administrative/support role, with a post-secondary degree in a related field.
• Knowledge gained through education and/or business experience.
• Excellent verbal and written communication skills.
• Strong collaboration and team skills.
• Deep analytical and problem-solving skills.
• Effective influence skills.

Base Pay Range

The salary range for this role in Calgary is $64,000.00 - $80,000.00 CAD, depending on skills, experience, education, and qualifications.

Grade : Job Category :

Individual Contributor / Collaborator

About Us

At BMO, we are driven by a shared Purpose: Boldly Grow the Good in business and life. We aim to create lasting, positive change for our customers, communities, and employees. By working together, innovating, and pushing boundaries, we transform lives and businesses, powering economic growth worldwide.

As a member of the BMO team, you are valued, respected, and heard. We offer opportunities for growth and impact, with tools and resources to help you succeed. We support your development through training, coaching, and networking opportunities, helping you gain experience and broaden your skills.

BMO is committed to an inclusive, equitable, and accessible workplace. We learn from our differences to strengthen our team. Accommodations are available upon request during the recruitment process. To request accommodations, please contact your recruiter.