Executive Assistant

Corporate Support; West Perth; On-site; CAD 40,000 - 60,000; Part time

Job summary

A governmental department is seeking an Executive Assistant in West Perth, Ontario. This role involves providing high-level administrative support to the Chief Executive and senior officials. The successful candidate will manage diaries, prepare official documents, and engage with internal and external stakeholders. The position offers flexibility with both part-time and full-time options and is set in a supportive work environment. Applicants are encouraged to submit a detailed CV and a written application highlighting relevant experience.

Qualifications

• Proven ability to provide high-level executive and administrative support.
• Experience in preparing and reviewing official documents.
• Strong organizational skills to manage multiple tasks efficiently.

Responsibilities

• Prepare and review memos and briefing notes for senior officers.
• Manage diary appointments and arrange meetings for the Chief Executive.
• Liaise with stakeholders both internally and externally.

Skills

High-level executive support

Diary management

Stakeholder engagement

Process improvement

Recordkeeping

Job description

Executive Assistant

Position Number : Pool Ref AV3278

Work Type: Permanent - Part Time, Permanent - Full Time, Fixed Term - Full Time, Fixed Term - Part Time

Closing Date: 2025-12-16 4:00 PM

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Suitable applicants from this process will be placed in a pool from which temporary and / or permanent appointments may be made. The pool will operate for a period of 24 months from the date that the recruitment breach period has been finalised.

There is currently one (1) fixed term position available for immediate filling for a period of six (6) months with the possibility of extension and / or permanency.

Interviews are expected to be conducted in the week beginning 5 January 2026.

About Us

The Department of the Premier and Cabinet supports the Premier as head of the Western Australian Government. The Department is a central agency that leads the public sector in providing advice and support to the Premier and Cabinet in their service of the Western Australian Community. We foster a workplace culture based on our core values, Leadership, Connection and Impact. For more information about the Department, please visit our website.

About the Role

Working in the Office of Digital Government Corporate Support team, you will provide high-level executive and administrative support to the Chief Executive, and other senior departmental officers.

Executive and Administrative Support

• Preparing and reviewing memos, ministerials, submissions, briefing notes, and minutes for the Chief Executive and other senior departmental officers.
• Receives phone calls, attends to visitors and manages diary appointments for the Chief Executive and other senior departmental officers.
• Arranges meetings and functions, including documentation, catering and travel arrangements for the Chief Executive, and other senior departmental officers.
• Undertakes office management tasks for the Office of Digital Government, including purchasing and payment of accounts and maintaining office stationery supplies.

Recordkeeping

• Manage corporate documents and correspondence on behalf of the Chief Executive, and ensure the efficient storage, tracking, retrieval and archiving of information and records on departmental information systems.

Stakeholder Engagement

• Liaises with internal and external staff in the public and private sectors, on behalf of the Executive Manager and other senior departmental officers.

Process Improvement

• Assists with the implementation of new administrative systems and processes in the Office of Digital Government.

Applicants are required to submit :

• A current and detailed resume / Curriculum Vitae outlining your current and previous achievements; and
• A written application in no more than 2 pages demonstrating your experience and how you are able to perform the role in the context of the role specific requirements and capabilities as detailed in the attached JDF.

Suitable applicants will be required to provide :

• Proof of identity 100-point check (details will be advised after selection).
• A satisfactory National Criminal Record Screening Check

Equity and Diversity

The Department of the Premier and Cabinet is committed to improving employment opportunities and outcomes for Aboriginal and Torres Strait Islander people. As a measure to achieve equality and support, section 51 of the Equal Opportunity Act 1984 (WA) will apply to this position. Aboriginal and Torres Strait Islander people are encouraged to apply.

Eligibility

To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.

How to Apply

Click ‘Apply for Job' at the bottom of this advertisement to submit your application.

Please ensure you allow sufficient time to submit your application as late and pro-forma applications will not be accepted.

Applicants who are found suitable in this process, may be considered for similar vacancies that arise within the department, in accordance with the relevant Commissioner’s Instructions.

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