Executive Assistant

Royal Bank of Canada>; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading financial institution is seeking an Executive Assistant in Toronto to support multiple executives. Responsibilities include managing calendars, preparing meetings, and handling confidential information. The ideal candidate should possess excellent communication skills, attention to detail, and proficiency in MS Office applications. This full-time position offers a dynamic work environment and competitive compensation.

Benefits

Comprehensive Total Rewards Program

Flexible benefits

Coaching opportunities

Qualifications

• Must have excellent interpersonal and communication skills with all levels of management.
• Ability to handle sensitive and confidential information discreetly.
• Experience in managing executive calendars and meetings.

Responsibilities

• Organize schedules and correspondence for T&O executives.
• Prepare for key meetings, taking minutes and tracking actions.
• Manage expense reports and maintain team records.

Skills

Excellent interpersonal skills

Communication skills

Attention to detail

MS Office skills

Ability to work independently

Job description

What is the opportunity?

The Executive Assistant provides direct support to multiple T&O executives. You will be responsible for organizing schedules and correspondence to ensure operational effectiveness. You will prepare and support key meetings, events, communities and forums, including minute taking, action tracking and following up with relevant parties where necessary. The incumbent maintains calendars, maintains files and department expense reports, prepares and compiles correspondence, agendas, briefs, reports and analysis where required.

What will you do?

• Manage and maintain executive calendars, coordinate meetings / conferences, ensure all materials / packages, and catering requirements are provided, track actions items.
• Act as the VP’s delegate for email and phone during absences, handle / forward issues, prioritizing for VP’s action upon return.
• Maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team.
• Organize communication sessions, employee recognition celebrations, and other team events.
• Maintain global distribution list and distributes group-wide communications.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.

What do you need to succeed?

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff.
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team.
• Ability to handle sensitive and confidential information with discretion.
• Superior attention to detail, calm under pressure and confidence with strong reporting and analysis skills.
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization.
• MS Office skills including MS Word, Excel, PowerPoint, Outlook and RBC systems and tools.

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done.
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.
• Digital content creation (Presentations etc.) and graphic design.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.

Leaders who support your development through coaching and managing opportunities.

Ability to make a difference and lasting impact.

Work in a dynamic, collaborative, progressive, and high-performing team.

Opportunities to do challenging work.

LI-POST

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address :

RBC WATERPARK PLACE, 88 QUEENS QUAY W : TORONTO

City : Toronto

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Platform : TECHNOLOGY AND OPERATIONS

Job Type : Regular

Pay Type : Salaried

Posted Date : 2025-09-22

Application Deadline : 2025-10-31

Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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