Executive Assistant

Kelly Services (Canada), Ltd.; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A professional staffing agency in Toronto is seeking a highly skilled Executive Assistant to support their finance team. The ideal candidate will possess strong proficiency in Microsoft Office and exceptional organizational skills. Responsibilities include managing calendars, coordinating appointments, and assisting with administrative tasks. This opportunity offers a contract with potential for permanence, competitive pay, and a dynamic work environment.

Benefits

Potential for permanent position with benefits

Competitive pay rate starting at $33.00 per hour

Dynamic work environment

Qualifications

• Exceptional communication skills and the ability to work independently.
• Strong multitasking abilities and organizational skill set.
• Proficient in Microsoft Office programs: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Manage multiple calendars and schedule meetings.
• Make travel arrangements, including itineraries and bookings.
• Prepare presentations, documents, and reports using Microsoft Office.

Skills

Microsoft Office Suite proficiency

Communication skills

Organizational skills

Time-management skills

Tools

Microsoft Teams

Planner Tasks

Job description

Overview

Kelly’s customer, located in downtown Toronto, ON, are seeking a highly skilled Executive Assistant with excellent administrative, organizational, and computer skills to support their finance team. The ideal candidate is proficient in Microsoft Office programs, including Outlook (calendar and contacts), Word, Excel, and PowerPoint, and has familiarity with Microsoft Teams and Planner Tasks. This role requires exceptional communication skills, the ability to work independently, and strong multi-tasking abilities.

Responsibilities

• Manage multiple calendars, scheduling meetings, and coordinating appointments.
• Make travel arrangements, including itineraries and bookings.
• Assist with various administrative tasks to support team operations and transitional projects.
• Prepare presentations, documents, and reports on Microsoft Office programs.
• Collaborate with team members to ensure smooth office operations and provide support as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• Strong proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Knowledge of Microsoft Teams and Planner Tasks is highly desirable.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work quickly, independently, and manage multiple priorities.
• Team-oriented mindset with flexibility to assist with varied administrative tasks.

Perks

• Contract basis through to May, with the potential to become permanent with benefits
• Pay rate while on contract ranges from $33.00 per hour
• Work in a dynamic work environment

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and apply today!

Why Kelly?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

• Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.